Senior Executive Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Singapore, Singapore

Job Description:

The Senior Executive Assistant provides comprehensive, high-level secretarial and administrative support to assigned senior leaders. This role encompasses complex calendar and travel management, coordination of executive‑level meetings and events, preparation of business materials, and collaboration across multiple senior stakeholders.

Key Responsibilities

Executive & Administrative Support

• Deliver full-spectrum secretarial and administrative support to assigned leaders.

• Manage complex travel arrangements, including flights, accommodation, visas, visa letters, and ground transportation.

• Coordinate local and overseas meetings, including teleconferences.

• Prepare, submit, and track Concur expense claims.

• Support procurement and administrative processes through Ariba and other internal systems.

• Prepare, consolidate, and organize presentation decks and meeting materials.

• Oversee calendar management for designated senior leaders, ensuring prioritization and alignment.

Office & Event Coordination

• Perform shared administrative duties, including managing office supplies.

• Support corporate events such as town halls, POA meetings, and external association engagements.

• Facilitate hospitality for internal and external visitors.

Onboarding & Offboarding Support

• Coordinate onboarding and offboarding support for new hires and leavers.

General & Ad-hoc Support

• Deliver additional administrative tasks as required to support business operations.

Qualifications & Requirements

• Minimum 15 years of secretarial experience in MNC environment.

• At least 8 years of experience supporting senior leaders.

• Strong ability to support multiple senior stakeholders within a diverse, multicultural environment.

• Highly resourceful with proven capability to multitask effectively.

• Able to work independently while also demonstrating strong teamwork.

• Demonstrates enthusiasm, a positive attitude, and professionalism.

• Excellent interpersonal and communication skills; pleasant and approachable.

 

 

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing