Procurement Specialist

Procurement & Sourcing Execution 

• Manage assigned procurement activities and categories of appropriate scope and complexity from intake and planning through sourcing, negotiation, contracting, implementation, and renewal. 

• Lead competitive sourcing activities for assigned spend, including RFIs, RFPs, RFQs, supplier evaluations, and commercial negotiations. 

• Partner with Category Managers and procurement leadership on broader, higher-risk, or more complex initiatives, contributing analysis, planning, documentation, coordination, and commercial recommendations. 

• Work with stakeholders to understand requirements, timelines, and commercial objectives and translate them into effective procurement approaches. 

• Conduct market and supplier research to support sourcing decisions and identify potential suppliers and commercial opportunities. 

• Support the evaluation of supplier proposals, commercial terms, pricing, and total cost considerations. 

• Deliver value through competitive sourcing, negotiation, demand discipline, cost optimization, and effective supplier management. 

Contracting & Renewals 

• Manage lower-complexity contract and renewal activities, coordinating with business stakeholders, Legal, Risk, and other partners as required. 

• Maintain visibility of upcoming contract expiries and renewals and proactively initiate procurement activity to support timely completion. 

• Coordinate commercial and contractual discussions with suppliers and internal stakeholders. 

• Support Category Managers with contracting activities for larger or more complex supplier engagements. 

• Ensure required procurement, contracting, risk, and approval activities are completed before commitments are made. 

• Maintain accurate and complete contract and procurement documentation. 

Category & Stakeholder Support 

• Provide flexible procurement support across categories based on business demand, procurement priorities, and team capacity. 

• Support Category Managers with spend analysis, demand planning, supplier research, market intelligence, and other category management activities. 

• Respond to day-to-day stakeholder procurement needs and provide practical guidance on procurement processes and requirements. 

• Build effective working relationships with stakeholders and provide responsive, commercially focused procurement support. 

• Identify when procurement activities involve greater complexity or risk and engage the appropriate Category Manager or procurement leader. 

Supplier Management 

• Support supplier governance and performance management activities across assigned spend. 

• Monitor supplier performance against agreed expectations, KPIs, service levels, and contractual commitments where applicable. 

• Coordinate supplier performance reviews, follow-up actions, and issue resolution. 

• Support Category Managers in managing more strategic or higher-risk supplier relationships. 

• Identify opportunities to improve supplier performance, commercial outcomes, and overall value. 

Procurement Operations, Governance & Reporting 

• Maintain accurate procurement records, sourcing documentation, contract information, and system updates. 

• Maintain visibility of sourcing, contracting, and renewal activity and provide regular updates on status, actions, and upcoming requirements. 

• Support procurement reporting, spend analysis, pipeline management, and tracking of value delivered. 

• Ensure procurement activities comply with applicable policies, intake processes, approval requirements, and documentation standards. 

• Support audit readiness by maintaining complete and accurate procurement records. 

• Identify and implement practical opportunities to improve procurement processes, tools, reporting, documentation, knowledge, and stakeholder experience. 

Functional Improvement & Transformation 

• Lead or support defined improvement initiatives with clear objectives, timelines, deliverables, and measures of success. 

• Develop or refine templates, playbooks, dashboards, reports, guidance, training materials, and knowledge resources that strengthen consistent procurement execution. 

• Analyze spend, pipeline, supplier, process, and performance information and translate findings into practical recommendations for procurement leadership and stakeholders. 

• Support the rollout and adoption of new tools, processes, reporting approaches, and governance requirements through communication, documentation, feedback, and follow-up. 

• Contribute to business cases, executive-ready materials, progress updates, and benefit tracking for priority procurement initiatives. 

Decision making and accountability 
The Procurement Specialist independently plans and delivers assigned sourcing, contracting, supplier, reporting, and improvement activities within established policies, approval authorities, and agreed priorities. The role determines appropriate day-to-day approaches, evaluates commercial information, recommends actions, and coordinates stakeholders to resolve issues. Matters involving material financial exposure, elevated risk, policy exceptions, or significant enterprise impact are referred to procurement leadership and relevant control partners with clear analysis and recommendations. The role has no direct people-management accountability but provides leadership through ownership of assigned work, coordination, subject-matter contribution, and influence. 

• Professional procurement, supply chain, or project management certification is considered an asset. 

• Solid knowledge of procurement and strategic sourcing practices, including requirements gathering, market assessment, competitive sourcing, supplier evaluation, negotiation, and value tracking. 

• Sound understanding of commercial and contractual concepts, process improvement, procurement governance, reporting, and change adoption, with the judgment to identify when specialist support is required. 

• Strong analytical and problem-solving skills, with the ability to evaluate commercial information and translate it into practical recommendations. 

• Strong organizational skills and the ability to manage multiple sourcing, contracting, renewal, and stakeholder activities concurrently. 

• Strong communication and stakeholder-management skills, with a practical, responsive, and service-oriented approach. 

• Working knowledge of procurement systems, sourcing tools, and standard business applications used for sourcing, spend analysis, reporting, and contract management. 

• Approximately five years of experience in procurement, category management, strategic sourcing, procurement operations, transformation, or a related commercial role within a complex organization. 

• Demonstrated experience independently delivering procurement or sourcing activities, including requirements gathering, competitive sourcing, supplier evaluation, analysis, negotiation, and contract coordination. 

• Experience supporting or managing contract renewals and supplier activities. 

• Experience working with Finance, Legal, Risk, Compliance, and business stakeholders to deliver commercially sound and compliant procurement outcomes. 

• Experience leading or supporting category initiatives, process improvements, transformation projects, reporting, analytics, tool development, or change adoption is considered an asset; the relative emphasis will depend on the role assignment. 

• Experience in asset management, investment management, or broader financial services is preferred.