Project Administrative Assistant

Job Title: Project Administrative Assistant 
Location: Hybrid (Naples, FL) 
Reports To: Manager of Field Administration 

 

About Daniel O’Connell’s Sons (DOC) 

Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward. 

 

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction. 

 

Position Summary 

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through. 

 

Key Responsibilities 

• Provide administrative and financial support across multiple construction projects. 

• Process invoices and assist with basic accounts payable (AP) tasks. 

• Generate commitments and manage contracts and project documents. 

• Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements. 

• Maintain organized digital documentation using cloud-based systems. 

• Communicate effectively with internal stakeholders, subcontractors, and vendors. 

• Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets. 

• Collect, verify, and track COIs and required endorsements/limits. 

• Use Excel and email tools to track, report, and share project data. 

• Contribute to a culture of urgency, attention to detail, and continuous improvement. 

 

Qualifications 

• Experience supporting construction or project-based teams preferred. 

• Strong organizational and communication skills. 

• Comfortable working with financial systems and processing invoices. 

• Proficiency in Microsoft 365 and cloud-based document management platforms. 

• Ability to adapt to new technologies and systems quickly. 

• Experience with Sage or Vista (or similar financial software) is a plus.