Executive Assistant

Who We Are 

The Texas Permanent School Fund (PSF) is a constitutionally established education endowment with a 150+ year history of supporting Texas public schools. Today, PSF manages more than $60 billion in assets and invests with a long-term perspective to generate sustainable funding for Texas K–12 education. Through a diversified investment portfolio, along with strong operational, legal, financial, and governance functions, PSF serves as a careful steward of public capital. Our work helps secure billions of dollars in school district bonds and supports more than 5 million students across 1,000+ school districts statewide. Guided by principles of fiduciary responsibility, integrity, and service to Texans, PSF plays an enduring role in strengthening public education and investing in Texas’s future. 

Job Summary 

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Chief Investment Officer (CEO/CIO) and Chief of Staff, and serves as backup support to the Executive Leadership Team. 

Reporting to the Chief of Staff, this role is a trusted member of the executive office responsible for managing complex schedules, travel, meetings, communications, and day-to-day priorities. The Executive Assistant must exercise strong judgment, discretion, responsiveness, technological acumen, and attention to detail while supporting both professional and select personal needs of the CEO/CIO. 

Duties / Responsibilities 

Executive Support 

• Manage complex professional and personal calendars, meetings, appointments, and executive commitments. 

• Coordinate meetings, events, materials, correspondence, and other executive-office logistics. 

• Anticipate scheduling needs, resolve conflicts, and adapt quickly to changing priorities. 

• Support the CEO/CIO and Chief of Staff with special projects and other executive-office priorities. 

Executive Prioritization and Information Management 

• Manage the flow of information, communications, requests, and follow-up reaching the executive office. 

• Exercise sound judgment in prioritizing, redirecting, or escalating matters requiring executive attention. 

• Prepare and organize agendas, presentations, briefing materials, and other executive documents. 

• Handle highly confidential business, investment, personnel, legal, Board, and personal information with discretion. 

Travel and Logistics 

• Coordinate domestic and international business travel, accommodations, transportation, and itineraries. 

• Coordinate personal travel, appointments, reservations, and other executive logistics as needed. 

• Prepare and reconcile expense reports and travel-related expenses. 

• Respond quickly to changing travel plans and other time-sensitive needs. 

Required Minimum Qualifications 

Education 

Graduation from an accredited associate's or four-year degree program. 

Experience 

• Significant experience providing executive-level administrative support, including direct support of a CEO, CIO, C-suite executive, senior investment professional, principal, partner, or similarly senior leader. 

• Experience in investment management, asset management, private equity, investment banking, financial services, professional services, or another high-performance professional environment preferred. 

• Experience managing complex calendars, executive travel, meetings, confidential information, and competing priorities. 

• Experience working with senior internal and external stakeholders. 

• Experience providing both professional and select personal administrative support preferred. 

Knowledge, Skills and Abilities 

• Exceptional judgment, discretion, professionalism, and ability to maintain confidentiality. 

• Highly organized with strong attention to detail and follow-through. 

• Ability to anticipate needs, manage competing priorities, and remain composed in a fast-paced environment. 

• Strong problem-solving and independent decision-making skills. 

• Excellent written, verbal, and interpersonal communication skills. 

• Ability to interact confidently and professionally with senior executives and external stakeholders. 

• Strong calendar management, travel coordination, and logistical planning skills. 

• Ability to adapt to different communication styles, executive preferences, and changing priorities. 

• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines 

• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, Zoom, and similar productivity tools. 

Key Benefits 

Texas PSF’s status as a special purpose governmental corporation allows for a unique opportunity to provide state employee benefits along with other company perks. Our extensive state employee benefits package includes retirement benefits, employer‑paid health and basic life insurance, generous paid holidays, and multiple retirement options—along with longevity pay and a range of optional insurance plans. You can find additional benefits details at www.ers.texas.gov.  Employees also enjoy various in-house training and professional development opportunities, free downtown parking, flexible work arrangements, and an office location near the Moody Amphitheater at Waterloo Park.