Accounting Specialist

Job Description

Responsibilities:

Accounts Payable, Expenses & Payments

• Enter, code, review, and process accounts payable invoices, including overhead invoices and invoices subject to paid-when-paid requirements
• Review and approve employee expense reports for accuracy, appropriate documentation, coding, and compliance with company requirements
• Process 1099-related payments and expense payouts
• Process employee insurance payments, employee payments, and other ad hoc banking transactions.
• Import and maintain American Express transaction data as needed
• Review designated corporate American Express card activity and related expense reports
• Monitor outstanding American Express transactions and follow up with employees regarding timely expense report submission
• Research and resolve discrepancies related to invoices, expenses, and payments
• Maintain accurate supporting documentation for accounting transactions

Reporting & Accounting Support

• Prepare and submit cooperative contract and other monthly or recurring reports
• Maintain accurate accounting records and supporting documentation
• Assist with recurring accounting activities and special projects as needed

Payroll Support

Serve as a trained backup to the Payroll Accountant and other designated team members to provide coverage and business continuity as needed, including:

• Process payroll, including applicable utilization bonuses and commissions
• Support multi-state payroll tax administration, including setting up new states, updating withholding rates, and administering applicable Paid Family and Medical Leave requirements
• Set up and maintain employee garnishments
• Prepare or support quarterly payroll reports and payroll audits
• Import 401(k) contribution data
• Support the annual 401(k) audit
• Monitor outstanding timesheets and send employee reminders as needed
• Complete employment verifications
• Support project billing
• Maintain contract rate sheets and establish time entry requirements for new projects
• Provide additional backup support for accounting and payroll processes as needed

Required Experience:

• Minimum 4 years of accounts payable experience
• Minimum 3 years of payroll processing experience
• Experience processing accounts payable invoices, employee expenses, and payments
• Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities and recurring deadlines
• Strong organizational and problem-solving skills
• Ability to handle confidential employee, payroll, and financial information appropriately
• Effective written and verbal communication skills
• Proficiency with Microsoft Excel and Microsoft Office applications

Preferred Experience:

• Experience using Workday, particularly for payroll, accounting, expense, or related business processes
• Experience supporting multi-state payroll and payroll tax administration
• Experience administering corporate credit card and employee expense processes
• Experience with 401(k) contribution processing
• Experience supporting payroll or financial audits
• Experience with project billing in a professional services environment

Work Environment:  Preferably located within the Houston area and able to commute to Corporate Office as needed.  Location will be a combination of Remote and In-Office.