Deputy Project Manager

Coho Construction Management proposes a highly qualified Deputy Project Manager (DPM) to support the U.S. Immigration and Customs Enforcement (ICE), Office of Asset and Facilities Management (OAFM), under the Construction & Design Quality Assurance (CDQA) Services contract. The DPM will provide technical, administrative, and quality assurance support to the Project Manager and federal stakeholders across design, construction, inspection, and contract administration activities. This position operates in a hybrid environment with limited travel and provides essential coordination between subcontractors, field operations, and government personnel.

Primary Duties & Responsibilities:

Program & Contract Support:

• Support development, maintenance, and execution of project controls, including monitoring task order progress and preparing weekly and monthly consolidated project reports.
• Assist the Project Manager in managing contract administration functions, ensuring continuity between subcontractors, field operations, and senior management.
• Serve as a secondary point of contact for government personnel when coordinating submittals, documentation, and inspection activities.
• Meetings, Coordination & Documentation:
• Attend design reviews, pre‑construction conferences, weekly construction meetings, and contractor safety meetings; prepare minutes, log all action items, and track them until resolved.
• Coordinate Requests for Information (RFIs) and other contractor inquiries; maintain tracking and escalate items not acted upon within five business days.
• Maintain organized working files, ensuring all reports, correspondence, photographs, and QA documentation remain accessible and compliant with government retention requirements.

Submittal Review & Quality Assurance:

• Review and coordinate construction contractor submittals, including Quality Control Plans, safety plans, shop drawings, warranty documentation, O&M manuals, and pre‑construction transmittals. Provide comments and recommendations to ICE OAFM personnel.
• Ensure all CDQA contractor work products, logs, and reports are properly identified, date‑stamped, and filed according to contract requirements.
• Site Visits, Inspections & Field Oversight:
• Conduct site visits, design reviews, and field observations; prepare daily QA reports, maintain inspection diaries, document deficiencies, and verify compliance with plans and specifications.
• Participate in the three‑phase control process—including preparatory and initial meetings—and verify contractor compliance with quality control procedures.
• Monitor contractor deficiency tracking, ensuring corrective actions are implemented and audit trails maintained.
• Verify calibration adequacy of testing equipment and monitor construction materials testing, reviewing reports and witnessing required tests.
• Witness system testing (mechanical, electrical, HVAC, fire protection, security, controls) and provide documented results to government personnel.
• Safety, Environmental & Regulatory Compliance:
• Monitor contractor safety and health compliance, document observations, report infractions, and support discussions with the Site Safety Officer and COR.
• Monitor contractor environmental protection compliance; report any imminent risk or endangered species concerns immediately.
• Support adherence to federal, state, and local building codes, ACA standards, NEC, NFPA, OSHA, and applicable detention facility and security requirements.
• Progress Payments, Change Orders & Closeout:
• Assist with reviewing progress payments, verifying quantities, progress percentages, stored materials, and adherence to updated schedules; provide written comments within one business day.
• Support change order analysis and negotiations by verifying field conditions, crew sizes, productivity impacts, and potential delays.
• Assist with contract closeout, including evaluation documentation, verification of accurate as‑built drawings, and preparation of turnover materials.

Security, Data Control & Government Interface:

• Adhere to all facility access requirements, tool control procedures, security protocols, and protection of government property.
• Ensure sensitive documents, QA materials, and contractor‑acquired property are tracked, safeguarded, and transmitted according to ICE standards.

Qualifications & Experience Requirements:

• Minimum 7 years of design, construction, or construction management experience in projects of moderate complexity, consistent with CDQA personnel standards.
• Strong skills in technical writing, data management, QA reporting, and coordination with federal stakeholders.
• Demonstrated experience in reviewing construction submittals, performing site inspections, and preparing technical documentation.
• Knowledge of construction QC/QA processes, including three‑phase control and federal inspection procedures.
• Familiarity with federal facility security, safety requirements, and regulated environments.
• Ability to travel to required meetings (minimum once weekly in Chantilly, VA; minimum once monthly in Washington, DC).