Facilities Manager

About the Position
Under administrative direction, plans, organizes, controls and directs the maintenance and repair activities for the City facilities including renovation and repair of City building facilities; develops, monitors and controls operating and capital budgets; develops bid and product specifications; provides construction planning and management functions for capital facilities projects including grant-funded projects and produces project-related documentation; develops division and department policies and procedures and City Council agenda items; serves as Resource Conservation Manager for City facilities Coordinates department and City wide safety program/accident prevention program training and program monitoring duties and management representative to the Public Works’ Safety Committee; manages and directs staff training, supervision and evaluations. 


About the Department
The Facilities Division is within the Public Works Department and includes an 11 person work unit with Facilities Maintenance and Custodial staffing. The Facilities Division supports 18 City Buildings, the City electrical infrastructure and all custodial needs. The Building Maintenance Staff work Monday - Friday, first shift, but may be called in for emergencies during evening and weekend hours.

About the City
The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,770 (MRSC_2026) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and/or City Administrator and oversee approximately 264 full–time-equivalent employees.

Essential Functions and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects and programs; provides advice and counsel as well as constructive feedback to staff; reviews and evaluates work and makes effective suggestions and recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed.  
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.  
• Manages the employment and hiring process and employee relations for assigned area; manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary.
• Manages, administers, maintains and oversees assigned budgets including capital budgets; makes recommendations for assigned annual budgets.  
• Monitors expenditures and identifies needs; reviews and approves reports, purchases and payments according to established policies and practices; makes recommendations and forecasts for future funds needed for staffing, equipment, materials and supplies.   
• Plans, organizes, controls and directs the operations of the Facilities Maintenance division in the maintenance, renovation and repair of City building facilities and improvement projects within the guidelines of building codes.        
• Communicates with administrators, department personnel and private contractors to coordinate activities and projects; resolves issues and conflicts and exchanges information.  
• Manages facility maintenance requests and responsibilities with the leasees of City buildings.  
• Prepares bid specifications, obtains quotes, and recommends equipment and service purchases;  provides technical assistance with the administration and submission of grant requests.  
• Coordinates related activities with private contractors; attends various department and City meetings for a variety of purposes and participates in webinars and other job-related training.  
• Coordinates department and City wide safety program/accident prevention program training and program monitoring duties. 
• Prepares and presents the departmental issues and recommendations regarding major facility projects; provides related information to appropriate management staff.  
• Manages work order and preventative maintenance systems including: generating work orders, recording completion of tasks and tracking supply inventories.  
• Manages the use and record keeping associated with the public electric vehicle charging stations owned by the City; serves as Resource Conservation Manger by monitoring and recording consumption; inspects operational status of such vehicles during occupied and unoccupied periods.  
• Uses controls software to perform adjustments to maintain quality environmental conditions in facilities.  
• Prepares and maintains a variety of reports, records and files related to assigned activities and personnel.  
• Develops and implements an annual work plan; provides technical assistance to staff on building requirements, processes and materials as needed.  
• Coordinates safety practices, procedures and equipment to ensure regulation compliance; investigates accidents of division staff.  
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork.  
• Performs work within scope of authority and training and in compliance with policies and quality standards.  
• Monitors assigned operations and assures compliance with federal, state, and local regulations and policies; interprets policies and procedures and assures the consistent application of rules and regulations.  
• Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.  
• Attends and participates in professional group meetings maintaining awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate and assigned.  

Education and Experience:

• Associates Degree or Vocational Training in Construction, Industrial Plant Maintenance, Building Operations/Energy Conservation, HVAC, or related field AND
• Six years of experience managing or supervising building maintenance work including   knowledge of the tools and equipment needed to perform assigned duties, that includes three years of staff supervisory and budgetary responsibility; preferably in a municipal or public sector environment; OR
• An equivalent combination of education, training and experience.  

Required Licenses or Certifications:

• A valid Driver's License at time of hire and a driving record that is acceptable to the City’s insurance requirements. Out of state candidates must obtain their WA State Driver's License within 30 days after moving to WA https://www.dol.wa.gov/driverslicense/moving.html
• First Aid / CPR certification
• A criminal background check is required following a conditional offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.

Other Requirements:

• This is a City identified safety sensitive position and requires a pre-employment drug screening following a conditional offer of employment.

WORKING CONDITIONS:

Environment:

• Indoor and outdoor work environment.
• Driving a vehicle to conduct work. 

Physical Abilities:

• Walking or otherwise moving over rough terrain.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating various equipment and tools.
• Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself to accomplish tasks.
• Ascending/descending, ladders and inclines.
• Working at heights, working on a high ladder and working in a confined space.
• Heavy physical labor including lifting/carrying or otherwise moving or transporting 50-100 pounds.
• Read and understand printed and electronic messages and related materials.
• Hearing voice conversation and hearing alarms.
• Possessing close vision, far vision, side vision, depth perception, night vision and color vision.
• Ability to wear appropriate personal protective equipment based on required City Policy.

Hazards:

• Contact with angry and/or dissatisfied customers.
• Working around and with machinery having moving parts.
• Working in and around moving traffic.
• Adverse weather conditions. 
• Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust or pollen, insect stings solvents, oil and ink.