WHO WE’RE LOOKING FOR

Working with the Senior Managing Director of Facilities Operations, the Senior Facilities Specialist will coordinate and execute the day-to-day of the Recording Academy's owned and leased offices, helping ensure all workspaces are safe, efficient, compliant, and aligned with the Academy's mission and culture. Spanning office services, building operations, vendor management, lease coordination, and property management, you will serve as a key liaison between internal stakeholders, landlords, and service providers. You are a proactive problem-solver with strong business acumen and a service-oriented mindset.

WHAT YOU’LL DO

• Evaluate and manage daily maintenance and beautification of the interior and exterior of premises.
• Provide daily customer service support to all departments via the helpdesk ticketing system.
• Lead space allocation and office set-up, including new staff welcome packages, furniture inventory and relocations, space assignments in department software, and space utilization/cost documentation.
• Support Chapters nationwide with furniture needs, shipping/receiving, and remote office assistance.
• Working with the People & Culture department, develop and implement ergonomic standards for staff.
• Maintain all facilities-related service contracts, operating equipment as needed.
• Serve as department contact for onsite security guard and building systems vendors (elevator services, access control, CCTV, company check-in software).
• Own the Fire, Life, and Safety program, developing and implementing policies, managing local Fire Department inspections, and overseeing daily fire alarm/suppression monitoring, monthly extinguisher inspections, and annual refill exchanges.
• Manage vendors for mail, parcel, copier, and courier services, including seasonal bulk mail surges, receiving, and certificate mailings.
• Manage contracts and vendors for offsite storage, serving as the department's point person for offsite shredding.
• Monitor and adjust HVAC system performance.
• Handle submission of the City of Santa Monica Emission Reduction Plan and help develop sustainability initiatives recognized by Green and Sustainability agencies.
• Maintain standards for employee amenities, including the fitness room, transportation vehicles, rideshare program, and community bicycles.
• Coordinate facilities-related logistics for the annual GRAMMY Awards Telecast and GRAMMY Specials alongside security and logistics partners.
• Serve as curator and manager of the GRAMMY Awards 4-foot statues used at the GRAMMY Telecast and Special Events nationwide.

SKILLS & EXPERIENCE

• Bachelor's degree or equivalent work experience in Facilities Management or Operations.  
• 5+ years of related experience with working knowledge of building management systems (HVAC, lighting, elevators, etc.).
• Experience negotiating business vendor contracts.
• Proficiency in office and building management software/systems.
• Professional written and verbal communication skills with the ability to present in a formal business setting.
• A self-starter with excellent customer service and interpersonal skills.
• Ability to multi-task while staying organized and maintaining strong attention to detail.
• Ability to think strategically to anticipate and address short and long-term challenges.
• Willingness and availability for occasional travel if needed.

PHYSICAL DEMANDS FOR CERTAN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting salary for this position is $64,400 to $70,800 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDNG ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. 

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.