Emergency Management Coordinator

Under direction, performs a wide variety of complex and professional emergency management duties involving planning, coordination, implementation, and administration of Citywide emergency preparedness, response, recovery, mitigation, and resilience programs; coordinates emergency management projects, grant-funded initiatives, and training programs; conducts research and analysis related to emergency management operations and regulatory compliance; serves as a liaison with local, regional, state, and federal agencies; represents the City on assigned committees and working groups; and provides highly responsible and complex staff assistance to management; and performs related duties as assigned.

SUPERVISION EXERCISED

Receives direction from assigned management personnel. May exercise technical and functional direction over staff.

Plans, coordinates, and monitors emergency management projects, programs, and initiatives; establish milestones, timelines, performance objectives, and reporting requirements; tracks progress and recommends corrective actions to ensure successful implementation.

Coordinates and administers assigned emergency management programs and initiatives; develops program goals, work plans, schedules, performance measures, and implementation strategies consistent with City objectives and regulatory requirements.

Develops, implements, maintains, and evaluates emergency management plans, annexes, procedures, and continuity of operations plans; recommend improvements based on regulatory changes, after-action reports, hazard assessments, and industry best practices.

Analyzes emergency management program needs, operational issues, and preparedness priorities; identifies alternative solutions and evaluates potential impacts; and recommends and implements approved actions in support of City goals.

Coordinates and conducts emergency preparedness, response, and recovery training for City employees, volunteers, and the public, including CPR, First Aid, Community Emergency Response Team (CERT), and related programs.  

Administers emergency management grants and funding opportunities; research funding sources; assists with grant applications; monitors expenditures and compliance requirements; prepares reimbursement requests and required reports; and coordinates grant-funded projects and activities.

Analyzes emergency management program performance, preparedness metrics, grant deliverables, training outcomes, and operational effectiveness; prepares reports, presentations, and recommendations for management, committees, and City leadership.

Conducts research and analysis of emerging emergency management issues, legislation, and best practices; develops recommendations and assists in the preparation of policies, procedures, operational guidelines, and City standards.

Coordinate the procurement, tracking, and administration of emergency management equipment, supplies, services, training resources, and grant-funded materials; assist with requests for quotes, vendor coordination, contract documentation, and compliance tracking.

Coordinates Community Emergency Response Team (CERT) and related programs, including registration, instruction, equipment readiness, recordkeeping, and reporting.  

Administers City-wide volunteer application processing, including application review, Live Scan coordination, documentation management, and referral to departments.  

Coordinates Emergency Response Force volunteer activities, including recruitment, onboarding, training, scheduling, communication, and documentation.  

Assists with planning, conducting, and documenting emergency exercises, drills, workshops, and emergency operations activities.  

Coordinate assigned Mass Care and Shelter planning and operational readiness activities, including training, documentation, supply coordination, resource tracking, and support for shelter activation and demobilization.

Responds to the Emergency Operations Center or emergency incidents when assigned and serves on an on-call basis during emergencies, as directed. 

Serves as Citywide coordinator for assigned emergency management initiatives; facilitates collaboration among City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. 

Provides technical and specialized assistance to management staff; prepares reports and correspondence concerning new or ongoing programs and program effectiveness; prepares statistical reports as required; establishes and maintains working and official program files; ensures proper documentation of operations and activities. 

Maintains accurate records of services and activities. 

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of emergency management and disaster preparedness.

Observes and complies with all City and mandated safety rules, regulations, and protocols. 

OTHER JOB RELATED DUTIES

Perform related duties and responsibilities as assigned.