HR Coordinator

Human Resources Coordinator

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. Our clients' critical missions inspire us, and we are driven to provide the most effective solutions to execute their missions, address operational challenges, and meet requirements. Our dedicated, experienced, and talented employees work closely with our clients to deliver exceptional services and products.

POSITION OVERVIEW

DEFTEC is seeking a detail-oriented and proactive Human Resources Administrator to support a wide range of HR, recruiting, employee engagement, and administrative initiatives. This role is a key member of the Human Resources team and supports onboarding, offboarding, recruiting, employee communications, branding initiatives, and employee engagement activities. The ideal candidate is organized, communicative, dependable, and willing to jump in wherever assistance is needed to support employees and company objectives.

JOB RESPONSIBILITIES:

Responsibilities:

• Assist with employee onboarding and offboarding processes.
• Prepare and maintain employee personnel files and HR records.
• Coordinate new hire paperwork and ensure timely completion of required documentation.
• Assist employees with routine HR questions and direct concerns to the appropriate team member.
• Support compliance and record-keeping requirements.
• Conduct employment reference checks.
• Process and track Work Opportunity Tax Credit (WOTC) documentation.
• Assist with Workplace Aptitude Test (WAT), conduct reference checks, and other recruiting compliance requirements.
• Support recruiting efforts for proposal staffing and strategic hiring initiatives.
• Coordinate interviews and candidate communications as needed.
• Assist with employee engagement activities and recognition programs.
• Support employee communication initiatives, newsletters, announcements, and company updates.
• Help maintain and enhance the company's employer brand and culture.
• Assist with internal communications and LinkedIn content to promote company initiatives and achievements.
• Support social media initiatives, including LinkedIn content and engagement.
• Assist with special projects and company events.
• Complete assigned tasks accurately and within established deadlines.
• Provide administrative support to Human Resources and company leadership as needed.
• Maintain confidentiality of sensitive employee and company information.

QUALIFICATIONS:

Required Qualifications:

• High school diploma or equivalent required
• Experience with Total Testing Products
• Experience with Paycom
• Experience with iSolved
• Experience working with a government contractor who provides services to the federal government
• Experience with the military
• Prior administrative, recruiting, human resources, or office experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications:

• Associate degree
• Strong attention to detail.
• Timeliness and follow-through.
• Excellent interpersonal and customer service skills.
• Positive attitude and willingness to assist where needed.
• Adaptability and flexibility.
• Problem-solving abilities.
• Professional communication.
• Ability to work independently and as part of a team.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.