Accounting Administrator

Accounting Administrator

Join the Team Behind the Numbers at Fikes!

Federal Way, WA | On Site | Full Time
Pay Range: $32.00 - $35.00 per hour ($66,500 - $72,800 annually)

At Fikes, we believe that a strong financial foundation is essential to delivering exceptional service, supporting our employees, and continuing to grow.

We're looking for an experienced, detail-driven Accounting Administrator who enjoys working with numbers, solving problems, improving processes, and making sure the details are right.

This isn't just a data-entry position. You'll play an important role in keeping our financial operations running smoothly by managing customer billing, processing vendor payments, maintaining accurate financial records, and supporting our accounting leadership.

We need someone who is organized, dependable, comfortable managing competing priorities, and confident enough to take ownership of their work. If you're someone who notices when numbers don't add up, loves a well-organized spreadsheet, and finds satisfaction in getting things done accurately and on time, this could be a great opportunity for you!

What You'll Do
Accounts Receivable — Keeping Revenue on Track

• Prepare, review, and send accurate customer invoices while ensuring billing information, pricing, and service details are correct.
• Process and apply incoming customer payments, including electronic payments, checks, and other payment methods.
• Monitor accounts receivable balances and aging reports, identifying overdue accounts and coordinating timely follow-up.
• Research payment discrepancies, unapplied cash, billing errors, and customer account adjustments.
• Communicate professionally with customers regarding invoices, outstanding balances, payment status, and billing questions.
• Assist with collection efforts while maintaining positive and professional customer relationships.
• Set up and maintain accurate customer accounts, billing information, and payment records.
• Work with sales, customer service, and operations teams to resolve billing discrepancies and ensure accurate invoicing.
• Support account reconciliations and help identify opportunities to improve billing accuracy and payment processing.

Accounts Payable — Keeping Our Business Moving

• Receive, review, verify, code, and process vendor invoices accurately and efficiently.
• Ensure invoices are assigned to the appropriate general ledger accounts and routed through established approval processes.
• Monitor payment due dates to support timely payments and maintain strong vendor relationships.
• Prepare and assist with weekly payment processing, including check runs, ACH payments, and other approved payment methods.
• Review vendor statements & reconcile discrepancies between invoices, payments, and account balances.
• Maintain accurate records, including payment information, W-9 forms, & supporting 1099 documentation.
• Process and reconcile company credit card transactions, verifying receipts, expenses, & appropriate coding.
• Research duplicate invoices, incorrect charges, missing documentation, and payment discrepancies.
• Communicate with vendors regarding payment status, account questions, and outstanding issues.
• Support purchasing and operational teams with invoice verification and financial documentation as needed.

Accounting, Reconciliation & Financial Support

• Assist team with month-end closing activities, account reconciliations, & financial reporting preparation.
• Review transactions and supporting documentation for accuracy, completeness, and consistency.
• Support general ledger maintenance through accurate coding, research, and documentation.
• Help maintain organized, audit-ready financial records and supporting documentation.
• Assist with expense reporting, petty cash tracking, and other routine accounting activities.
• Identify discrepancies, investigate potential causes, and communicate findings to accounting leadership.
• Assist in preparing financial schedules, spreadsheets, reports, and reconciliations.
• Follow established accounting procedures, internal controls, and approval requirements.
• Support accounting process improvements that increase accuracy, consistency, and efficiency.

Communication, Organization & Team Support

• Work closely with the Assistant Controller, Controller, department managers, and operational teams.
• Respond to internal accounting questions & assist with resolving invoice, payment, & documentation issues.
• Manage multiple deadlines while maintaining a high level of accuracy and attention to detail.
• Organize and maintain confidential financial information in both electronic and physical files.
• Assist with accounting-related special projects and general administrative responsibilities as needed.
• Take ownership of assigned tasks and provide timely communication regarding outstanding items, challenges, and completed work.

You'll Be Successful in This Role If You...

• Details Matter: You understand that even a small accounting discrepancy can have a big impact, and you take pride in getting things right.
• Love Solving Problems: When something doesn't balance, you're the person who wants to figure out why.
• Take Ownership: You follow through, meet deadlines, and don't need repeated reminders to complete your responsibilities.
• Are Highly Organized: You can manage invoices, payments, reconciliations, and requests without losing track of the details.
• Communicate Confidently: You're comfortable communicating with customers, vendors, managers, and coworkers to resolve financial questions.
• Understand Priorities: You know how to balance routine daily responsibilities with unexpected issues and time-sensitive requests.
• Value Accuracy and Integrity: You handle financial information responsibly and understand the importance of confidentiality.
• Look for Improvements: You recognize opportunities to simplify processes, reduce errors, and make accounting operations more efficient.
• Enjoy Being Part of a Team: You're willing to help, share information, and contribute to the success of the department.

Qualifications
Education & Experience

• Minimum 3 years of progressive accounting or bookkeeping experience.
• At least 1–2 years of hands-on accounts receivable and/or accounts payable experience.
• Experience in a corporate accounting department, controller office, or public office environment is a plus.
• Demonstrated experience reconciling accounts, processing payments, & researching financial discrepancies.

Technical Skills

• Working knowledge of generally accepted accounting principles (GAAP) & fundamental accounting practices.
• Experience using accounting software such as QuickBooks, NetSuite, SAP, or comparable platforms.
• Strong Microsoft Excel skills, including formulas, sorting, filtering, and financial data management.
• Proficiency with Microsoft Outlook, Word, and other Microsoft 365 applications.
• Ability to interpret accounting reports, identify discrepancies, and maintain accurate financial records.
• Familiarity with general ledger coding, journal entries, and account reconciliation procedures.
• Strong numerical accuracy, analytical skills, and attention to detail.

Professional Expectations

• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with the accounting and operations teams.
• Strong time management, organization, and ability to meet deadlines.
• Professional judgment when handling confidential or sensitive financial information.
• Reliable attendance, consistent punctuality, and a commitment to accountability.
• Ability to work full-time, on-site at our Federal Way office.

What Fikes Offers

• Competitive compensation: $32.00–$35.00 per hour, based on relevant experience and qualifications.
• Medical, dental, vision, accident, and life insurance options.
• 401(k) retirement plan with company match.
• Recognized company holidays.
• Professional development and opportunities for growth.
• A growing, established company with a collaborative and supportive team environment.

Why Fikes?
At Fikes, our success is built on the dedication of our people and the standards we bring to our work every day. Our Core Values guide how we operate:

• Details Matter
• Success is a Choice
• PMA Every Day
• Exceed Expectations
• Relentless

We believe these values apply just as much behind the scenes in our accounting department as they do in the field serving our customers.

As a Finance Assistant, your work will directly contribute to financial accuracy, operational efficiency, and continued growth of our company.

We're looking for someone who wants to be more than just another person processing invoices. We want a dependable team member who takes pride in their work, understands the importance of accuracy, and enjoys being part of a company that is moving forward.
 

We actively seek a diverse pool of candidates from a variety of backgrounds, and multicultural candidates are encouraged to apply. We are an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran or military status. All applicants are carefully screened and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, we do not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program. You must be able to pass a drug screening and criminal background check.