Facilities Manager

MESSAGE FOR INTERNAL APPLICANTS, TO PREVENT THE DISQUALIFICATION OF YOUR APPLICATION, PLEASE NOTE:

In the Education section of your application, please provide complete information for each school attended. Please provide the school's name, school's location, the type and number of units earned (semester or quarter), type of degree earned (bachelor's degree, master's degree, etc.) and which major or program was completed. Failure to completely list education within the job application may result in the disqualification of your application

JOB SUMMARY: The Facilities Manager is responsible for the performance, planning, coordination, implementation and administration of facility maintenance/management programs and services while providing efficient and timely services to judicial officers, administration, management, court employees, the public and other agencies.

Under the direction of the CEO, the Facilities Manager is responsible for all facility operations and maintenance programs; performs complex and specialized work associated with building maintenance and facility management services including but not limited to building security (including keys and parking), procurement and contracting of facility operations, grounds management and maintenance services. The incumbent is expected to be available for and respond to after hour emergencies.ESSENTIAL FUNCTIONS – TYPICAL TASKS
Essential functions are the fundamental job duties regularly performed by an incumbent in this classification.

• Supervises, coaches, trains and evaluates work performance of subordinate staff; completes performance evaluations; implements authorized disciplinary actions; manages diverse personalities and resolves conflicts within the department;
• Develops and maintains administrative and operational policies and procedures regarding facility programs and services including facility maintenance, vehicle maintenance, supplies and janitorial services, and Cal OSHA compliance;
• Assist in the integration of security programs, building safety, automation systems, and environmental management requirements into building operations and maintenance plans;
• Participates in developing standards for maintenance and testing of equipment and machinery, and standards for inspections, records management, safety programs, and required reporting and documentation;
• Directs coordination of facility operations for planning and design activities of capital projects, renovations, special repairs, and associated projects;
• Coordinates and reviews the activities of vendors, contractors and consultants engaged in the design, development, construction, management and security of court facilities;
• Coordinates work orders, inspects work quality and the efficiency of service providers;
• Works closely with court administration to project facility’s needs, develop solutions and related budgets to meet those needs;
• Collaborates with the finance department to conduct competitive bid processes to procure services;
• Ensures public access to Superior Court and other court facilities is in compliance with state and federal laws and regulations;
• Collaborates with the Human Resources department with developing training sessions for employees regarding applicable safety and emergency policies and procedures;
• Assures effective communication of security issues and strategies with court security, judicial security, court administration, county security, and local law enforcement.

MINIMUM QUALIFICATIONS:

Education: Bachelor’s Degree in any field from an accredited four-year college or university which is acceptable within the United States’ accredited college or university system.

Experience: Three years of full-time, paid administrative, managerial or supervisory experience in a Court or public agency including at least two years in a supervisory position.

Any combination of relevant experience and/or education that would demonstrate that the individual possesses the necessary knowledge, skills and abilities, as determined by the Court Executive Officer.

License: A valid California class C driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.EXPECTED KNOWLEDGE AND ABILITIES:

As applicable to assigned areas of responsibility:

Knowledge of:

• Facility space planning techniques and planning procedures;
• Principles of management, supervision and office organization;
• Principle and practices of vendor management;
• Current practices and materials used in the repair of buildings and facilities;
• Basic principles of public purchasing, research, cost analysis and control, and budgeting;
• Laws, regulations, and standards associated with health and safety, labor compliance, building codes, government codes, and contract development;
• Emergency response and coordination procedures and policies;
• Occupational safety/OSHA regulations, security/custody procedures, loss prevention, and regulations of ADA;
• Current technology, office equipment, and software (i.e. Microsoft operating systems: Word, Excel);
• Appropriate levels of confidentiality regarding sensitive and confidential court documents and records;
• Telephone etiquette and principles of customer service;
• Well versed in the English language and the fundamental principles of spelling, grammar, and punctuation;
• Other duties as assigned.

Ability to:

• Maintain regular and consistent work hours;
• Oral Expression: The ability to communicate information and ideas in speaking so others will understand;
• Oral Comprehension: The ability to listen and to understand information and ideas presented through spoken words and sentences;
• Written Expression: The ability to communicate information and ideas in writing so others will understand;
• Written Comprehension: The ability to read and understand information and ideas presented in writing;
• Assist people of diverse socioeconomic backgrounds and temperaments;
• Respond appropriately to sensitive and/or confidential issues;
• Remain flexible while working in a high pressure environment which requires planning, organizing, prioritizing, and completing work rapidly and accurately in spite of frequent interruptions;
• Organize, prioritize, and coordinate multiple work activities and meet critical deadlines in multiple locations;
• Develop effective work teams and motivate individuals to meet goals and objectives and provide customer service in the most effective and efficient manner;
• Processing Information: compiling, categorizing, calculating, tabulating, auditing, or verifying information or data;
• Provide quality customer service, and establish and maintain effective working relationships with judicial officers, court employees, members of the public, and others encountered in the course of work.

WORKING CONDITIONS: The incumbent will primarily work in a climate-controlled office setting under artificial lighting. Incumbent may also be required to travel and occasionally may be exposed to a variety of altering weather conditions (extreme cold or hot weather).

Physical Demands:

• Strength, dexterity, coordination, and vision to use a keyboard, computer monitor, and other office equipment on a daily basis and for extended periods of time;
• Fine finger manipulation, dexterity, and coordination to handle files and single pieces of paper;
• Forceful and repetitive gripping, grasping, and pinching;
• Occasional lifting and carrying of objects weighing up to 25 lbs. such as files, stacks of paper, and other materials;
• Frequent reaching for items on shelves, above, at, and below desk/shoulder level;
• Exerts up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move, torque, twist, push, and pull objects;
• Frequently sit for extended periods; frequently stand for extended periods; and frequently walk, move, bend, stoop, lift, and stretch;
• Able to traverse inside and outside over uneven ground and pavement;
• Employees are regularly required to verbally communicate both in person and by telephone;
• Corrected hearing and vision to normal range.

BACKGROUND INVESTIGATIONS: Convictions, depending on the type, number and date, may be disqualifying. Court employees shall be subject to a modified background investigation and fingerprinting. False statements or omission of facts regarding background or employment history may result in disqualification or dismissal.

REQUEST FOR REASONABLE ACCOMODATIONS: The Superior Court of California, County of Fresno is an equal opportunity employer and is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA).  Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (559) 457-2050 or via email at [email protected].  Individuals with hearing and/or speech impairments may also contact Human Resources for this position through the use of the California Relay Service by dialing 711.