Facilities Manager

Freightliner is a leading UK intermodal logistics provider, offering rail, road and terminal solutions that connect ports, inland terminals and customer destinations across the UK. Through innovation, safety and sustainability, Freightliner delivers reliable, efficient and lower-carbon supply chain solutions for its customers.

In the UK the Freightliner Group operates under a number of legal entities including, Freightliner Ltd, Pentalver Transport Ltd, and Pentalver Cannock Ltd.

Role Purpose:

The Facilities Manager will provide operational and strategic support in the management of Freightliner Limited’s UK property portfolio. Reporting to the Group Property Director, the role is responsible for overseeing facilities management activities ensuring Freightliner sites remain compliant, safe, and fit for purpose.

The role works closely with operational leaders across rail, terminals, road and engineering businesses to support local property and facilities requirements, while identifying opportunities to reduce FM costs across the estate and champion sustainability, safe and continuous operational improvement.

Key Responsibilities:

Facilities Management

• Act as the key facilities contact for operational stakeholders across rail, terminals, road and engineering functions for all land and buildings (but excluding track);

• Develop, implement and continuously improve facilities management standards, processes and reporting across the property portfolio.

• Support site-based requirements including:

o Facilities management

o Building and pavements repairs, maintenance and enhancements (off track);

• Manage office, depot and site reconfiguration projects, refurbishments and fit-outs as required.

• Develop and oversee planned preventative maintenance programmes across the estate to maximise asset life, minimise operational disruption and reduce reactive maintenance costs.

• Develop and manage a central FM budget for all operational sites and be accountable for that budget

• Support with utility management, actively monitor energy usage and develop business cases to reduce consumption and save cost.

Supplier & Contractor Management

• Drive value by identifying and implementing cost saving measures across FM expenditure, including by identifying opportunities to consolidate the procurement of FM services including maintenance and repair.

• Commercial negotiation and management of third-party maintenance and facilities management providers;

• Monitor supplier performance against agreed SLAs and KPIs;

• Act as Client Representative under CDM regulations where required and ensure appropriate planning, contractor selection and project governance arrangements are in place

• Escalate and resolve supplier performance issues where required;

• Ensure maintenance contractors operate safely, compliantly and in accordance with Freightliner standards.

Statutory Compliance

• Ensure Freightliner is always compliant with all statutory requirements as they pertain to the management of land and buildings including:

o Legionella

o Asbestos Management

o Fire Risk Assessments

o Electrical Compliance - Fixed Wire Testing and PAT testing

o COSHH & DSEAR

o Security requirements

o Construction (Design and Management) Regulations (CDM)

o Air conditioning maintenance and reporting requirements including TM44 compliance

o Energy Savings Opportunity Scheme (ESOS) compliance requirements

• Compile all site based and central data, identify gaps and manage a system to ensure complete capture.

• Develop and maintain a central property compliance framework and reporting system, providing assurance to senior management that statutory and company procedural obligations are being met across all sites.

Stakeholder Management

• Build strong relationships with internal and external stakeholders;

• Build effective relationships with site management teams to promote consistent facilities management standards and support compliance objectives.

Project & General Responsibilities

• Support and lead property and facilities projects as required;

• Contribute to continuous improvement initiatives across the business;

• Provide Project Management Support to the Group Property Director for major projects.

• Undertake any additional duties reasonably required in support of the Group Property Director and wider business.

Job Requirements

Qualifications & Experience

• Candidate must have demonstrable experience being accountable for Facilities Management in an operational environment

• Candidate should have a strong background in commercial negotiations and experience in reducing FM costs, demonstrable experience of managing contractors and driving value is essential.

• Candidate should have project management skills, and ideally experience in managing fit out or minor works projects

• A civil engineering background or experience would be a distinct advantage

Knowledge & Skills

• In depth knowledge of health, safety, security, environment (HSSE) and compliance requirements relating to property management;

• Strong commercial awareness and business acumen;

• Excellent negotiation and influencing skills;

• Ability to manage multiple priorities across a geographically dispersed portfolio;

• Strong stakeholder management and relationship-building capability;

• Effective problem-solving and decision-making skills;

• Excellent written and verbal communication skills;

• Self-motivated, proactive and able to work independently;

• Willingness to travel regularly across the UK.

Behavioural Competencies

• Strong corporate affiliation and always puts the needs of the business first;

• Attacks goals and objectives with drive, energy and enthusiasm with a passion for excellence;

• Embraces new challenges, is hands on as required, and gets things done;

• Sets high standards of work for self, and team, and consistently achieves these;

• High level of integrity and openness, combined with commitment to good governance;

• Leads by example and provides honest and clear leadership that helps drive results;

• Listens attentively to others’ perspectives and provides constructive feedback and coaching;

• Exhibits and lives the Group’s core values.

Success Factors

• Ensure sites remain safe, compliant and operationally effective;

• Build trusted relationships with operational leaders and become the first point of contact for facilities matters;

• Deliver high standards of supplier performance through effective management;

• Resolve property and facilities issues efficiently, minimising operational disruption;

• Successfully deliver site improvement, refurbishment and fit-out projects on time and within budget;

• Provide confident and credible deputising support for the Group Property Director when required;

• Demonstrate a proactive, commercially focused and customer-oriented approach across all aspects of the role.

Our commitment to you, once you join our team, is to foster growth and provide developmental opportunities to ensure you reach your utmost potential.

We are looking for the most committed and reliable individuals who possess the knowledge, skills and experience needed for their roles.

In return we can offer competitive pay, excellent benefits, a competitive pension scheme and a rewarding career in an award-winning team.