Facilities Manager

PRIMARY OBJECTIVE OF POSITION
The Facilities Manager is responsible for planning, organizing, and overseeing the maintenance, repair, asset management, security, and operation of all City-owned facilities and grounds. This position ensures that municipal buildings are safe, functional, cost-effective, and compliant with applicable regulations while providing excellent service to City staff and the public.
SUPERVISION RECEIVED
Works under the supervision of Parks and Recreation Director.
SUPERVISION EXERCISED
Supervision of all Custodial Staff.ESSENTIAL DUTIES AND RESPONSIBILITIES 
Facility Operations

• Manage the daily operation and maintenance of City facilities, including City Hall, police and fire facilities, public works buildings, community center, Library and other municipal properties.
• Develop and implement preventative maintenance programs.
• Implement and manage workflow and work order system.
• Coordinate repairs, renovations, and capital improvement projects.
• Monitor building systems including HVAC, electrical, plumbing, security, and fire protection systems.
• Ensure facilities are clean, safe, and well-maintained.

Project Management

• Plan and oversee facility improvement and construction projects.
• Monitor project schedules, budgets, and quality standards.
• Review plans and specifications for facility-related projects.

Budget and Asset Management

• Prepare and manage facility maintenance and capital budgets.
• Establish and manage a deferred maintenance plan for all City facilities.
• Track expenditures and identify cost-saving opportunities.
• Develop long-range facility replacement and improvement plans.
• Maintain facility records, inventories, and asset management systems.
• Manage insurance liability claims for facilities.

Regulatory Compliance and Safety

• Ensure compliance with federal, state, and local regulations.
• Ensure compliance with OSHA, ADA, environmental, and other code requirements.
• Create and comply with existing policy and standard operating procedures.
• Guarantee adherence that all applicable organizational standards, licenses, certifications and training requirements are current and in compliance with Federal and State statutes.

Staff and Vendor Management

• Supervise facilities custodial personnel as assigned.
• Establish work priorities and performance expectations.
• Maintain staff scheduling and coverage when staff are absent.
• Coordinate and manage contractor services and vendor agreements.
• Evaluate contractor performance and ensure contract compliance.

Customer Service

• Respond to facility-related concerns from City departments and the public.
• Coordinate facility scheduling and space utilization as needed.
• Foster positive working relationships with employees, elected officials, and community members.
• Performs other duties or special projects assigned.

OTHER
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.DESIRED MINIMUM QUALIFICATIONS

• Bachelor's degree in Facilities Management, Construction Management, Engineering, Public Administration, or a related field; or equivalent combination of education and experience.
• Five (5) years of progressively responsible experience in facility management, building maintenance, construction management, or a related field.
• Two (2) years of supervisory experience preferred.
• Valid driver's license.

 
PREFERRED QUALIFICATIONS

• Certified Facility Manager (CFM), Facilities Management Professional (FMP), or related certification.
• Boiler Operator License.
• Experience in local government or public sector facility management.
• Experience managing capital improvement projects and public procurement processes.

NECESSARY KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of facility maintenance, building systems, and construction practices.
• Knowledge of budgeting, project management, and procurement processes.
• Ability to read and interpret building plans, specifications, and technical documents.
• Strong leadership, communication, and organizational skills.
• Ability to manage multiple projects and priorities.
• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office applications.

PHYSICAL DEMANDS
Ability to inspect facilities, climb ladders, lift up to 50 pounds, and work in various indoor and outdoor environments. Respond to facility emergencies outside normal business hours. While performing the duties of this job, the employee is frequently required to sit, talk, hear, read, and reach with hands and arms.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.