Project Accountant

Description

The Project Accountant is an integral part of the Accounting team, partnering with the Project Manager (PM), Principal-in-Charge (PIC) and Accounting Management to perform timely and informed project billing and revenue recognition, in accordance with the firm's accounting standards and billing protocols. The role also works in collaboration with Marketing and Contracts Management to budget/track costs and ensure contract administration compliance. This position will be located in the Los Angeles, San Diego, San Francisco, or San Jose office. 

RESPONSIBILITIES

 Project Set-up

• Obtain Project Set-up form from PMs and/or PICs
• Set up and maintain project records in the firm’s accounting system
• Set up consultant budgets in Deltek Vantagepoint 
• Review contracts to validate fees and work breakdown structure (WBS)

Planning Planning, Support and Reporting

•  Provide on-going training on the set-up and utilization of the project planning tools
•  Work with PMs to ensure project plans are set-up in Deltek Vantagepoint and maintained monthly
•  Work with PMs to ensure the backlog is updated monthly

 Project Accounting 

•  Project revenue generation
•  Monitor and analyze project fees to ensure proper revenue recognition
•  Review and approve consultant payables, prior to entry in Deltek Vantagepoint
•  Consultant payment calculation
•  Communicate with consultants and PMs to provide payment status and to resolve any billing issues
•  In collaboration with PM, work with Contracts Administrator to resolve consultant contract issues
•  Ensure that consultant invoices and payments are in accordance with consultant contract
•  Follow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt execution 
•  Work in collaboration with PM to maintain organized project contracts files folder

Invoicing

•  Distribute draft invoices to PM for review
•  Generate final invoices in client’s required format, with required internal signatures

 Collections

• Update collections projections with anticipated timeframe of collections
• Interface with clients’ accounting team to stay abreast of payment status of aged A/R
• Work in collaboration with PM to resolve any client invoice disputes
• Maintain AR Hotlist report to track and explain any delinquent AR balances
• Attend monthly project review meetings with PMs to discuss any outstanding collections issues

 Audit Support

• Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthly
• Ensures project revenue is accurate
• Ensure consultant WIP is accurate and work with PMs to make any corrections or adjustments
• Engage in WIP review with Accounting team at the close of each month

Requirements

Skill, Knowledge, Education and Experience

• Minimum of five (5) years of project accounting experience
• Bachelor’s degree in business-related field 
• Knowledge of Deltek Vantagepoint or equivalent project accounting ERP systems
• Strong knowledge of financial concepts, practices and procedures in the A/E industry
• Excellent business communication, organization and analytical skills
• Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
• Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.) 
• Works well with others under deadlines and responds to changes in priorities

Pay/Benefits 

We offer a competitive salary and benefits package that includes medical, dental, vision, life, short- and long-term disability, paid PTO and holidays, as well as 401(k) matching, profit sharing and annual performance bonus opportunities.

Steinberg Hart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability, genetics, or arrest/conviction records.