Administrative Assistant

We are seeking a detail-oriented, proactive Administrative Assistant to support Finance opperations. In this role, you will support core daily operations, including Accounts Receivable, Accounts Payable, payroll processing, and local parafiscal compliance. If you have an intermediate level of English, strong organizational skills, and a desire to grow within financial administration, this is a great opportunity to make a key impact in our operational efficiency.

Duties / Tasks to perform

• Support client collections processes, including payment follow-ups and reminders.
• Manage and track accounts receivable (monitor aging reports and support the reduction of overdue balances) and accounts payable (AP).
• Prepare and send invoices to clients using internal platforms (e.g., Stripe, Wise, Bill.com).
• Record, classify, and reconcile financial transactions in systems such as QuickBooks Online.
• Organize, file, and maintain administrative and financial documentation.
• Support expense tracking and budget monitoring processes.
• Assist in the preparation of financial and operational reports.
• Provide general administrative support to the Administration and Finance team.
• Communicate professionally with clients and vendors as needed.
• Identify opportunities to improve processes.
• Assist in processing payroll payments to employees and contractors through internal platforms.
• Support payroll preparation, including data validation, calculations, and review.
• Provide support in payroll-related processes and compliance with Venezuelan parafiscal obligations, including employee registrations and terminations, monthly payments, and preparation of required reports.