Finance Admin Assistant

Finance:             

• Ensure all supporting documentations is accurate before payments to the bank.

• Perform cash and bank reconciliations to ensure all records match supporting documentation and payment.

• Track expenses against approved budgets and report any discrepancies.

• Support the annual audit process by organizing and submitting required documents.

• Ensure compliance with financial procedures and donor requirements.

• Prepare, review, and post booking vouchers in Agresso

• Follow up on the Staff debtor account (2405) and the Suppliers account (2401).

• Processing payments made via bank (through online banking system) and conducting other routine bank interactions

• Calculate taxes, annual leave, sick leave, and other payroll-related items, and process salaries to employees’ bank accounts accurately and on time

• Preparing and submitting statistical, salary tax, social tax, labour, VAT, foreign currency, travel, and reporting on a monthly, quarterly and annually basis as required by the government of Tajikistan. 

• Preparing and submitting annual capacity development, labour, and sick leave reports to the Government of Tajikistan.

• Prepare VAT exemption requests for suppliers and follow up to ensure timely approvals and compliance

• Prepare and submit transfer money reports to the Ministry of Justice, ensuring accuracy and timely submission 

• Scans vouchers and upload them into Agresso; maintains files and organizes information and reference materials for easy access and retrieval.

• Provides backstopping during the absence of programme colleagues (FM).

• Act as the second signatory for approvals in the absence of the Finance Manager (FM).

• Performs other duties as required by the Finance Manager and Country Director.

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Administration:

• Maintain an organized filing system (hard copy and digital) for financial and administrative documents.

• Support HR functions, including timesheet collection, leave tracking, and contract filing.

• Assist in organizing travel, accommodation, and logistics for staff and visitors.

• Manage office supplies and ensure the smooth running of the office.

• Maintain accurate filing systems of all incoming, outgoing correspondence related to the NPA office in Tajikistan

• Assist with the organization of conferences and training in coordination with the logistics department.

• Coordinate various types of identification cards, visas, and other registrations for international and national staff.

• Prepare telephone bills for payment and deductions.

• Perform any other tasks and duties that may be assigned or delegated by HR/Admin Officer.

• Provides backstopping during the absence of HR/Admin Officer

About the Recruitment Process

We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.  

Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.

We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.

We look forward to hearing from you!