Accounts Payable Specialist

Shift: 1st shift

Pay: $23- $26 an hour based on experience 

Job Description

We are seeking a detail-oriented Accounts Payable Specialist with prior experience in accounts payable and general office duties to join our growing team. This role is critical in maintaining accurate financial records and ensuring that vendors and customers are managed professionally and promptly. The ideal candidate is a self-starter with excellent organizational and Excel skills who thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

• Enter and process accounts payable invoices in a timely and accurate manner
• Match invoices with purchase orders and packing slips
• Handle payment runs, including printing, matching, and mailing checks or initiating ACH/wire payments
• Respond to vendor inquiries and resolve payment issues professionally
• Assist with customer invoicing and issuing credits as needed
• Manage office supply inventory and place supply orders
• Perform general administrative duties and provide support to owners and management team
• Support other accounting functions and special projects as assigned

Other tasks as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Proven experience in accounts payable or general accounting (2+ years preferred)
• Strong data entry skills with high attention to detail
• Proficient in Microsoft Excel (pivot tables, VLOOKUPs, and formatting)
• Good organizational skills and ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Detail-oriented with the ability to spot errors and inconsistencies
• Ability to work independently and collaboratively in a team environment
• Experience with Business Central is preferred but not required
• Familiarity with accounting software (e.g., QuickBooks, Sage, or similar) is a plus

Work Conditions:

We are a dedicated team passionate about food service and operational excellence. This role offers the opportunity to work closely with ownership and management, contribute to our company's success, and grow professionally within a supportive environment.

This position operates in a typical office environment and requires frequent use of a computer and other standard office equipment. The role involves prolonged periods of sitting, reviewing documents, and communicating via phone and email. The ability to focus and work efficiently in a seated, screen-based setting is essential.

Physical requirements

• Ability to read, write, see, hear, and speak clearly to ensure accurate documentation and effective communication.
• Ability to bend, squat, stoop, reach, turn, and move around in a fast-paced environment as needed to complete job tasks.

• The employee must frequently sit, stand and walk. The employee may be required to lift and/or move up to 25 pounds