Accounts Payable Specialist

Description

Since launching in September 2021, LUV Car Wash has been on a mission — and we're just getting started. In under five years, we've grown close to 90 locations across six states (CA, NV, FL, GA, PA, and NJ), and we're not slowing down.

Our mission is to become a top car wash company by growing our people, creating and maintaining strong operations, and living a culture of continuous improvement. We live that out through our values: we get stuff done, we work as a team, we do the right thing, we have fun — and most importantly, we LUV what we do.

Benefits & Perks

• 401(k) Match — we invest in your future
• Health Benefits/HSA
• Vision & Dental Coverage
• Life Insurance
• Paid Vacation
• Paid Sick Time
• Employee Discount Program
• Employee Assistance Program (EAP)

General Summary of Duties: This position is primarily responsible for ensuring the timely and correct entry of the company’s expenses and liabilities. The Accounts Payable Specialist must possess meticulous attention to detail, accuracy, organization, and follow through. This position will work closely with others in accounting, the ability to work with a team, communicate and collaborate well is a must.

Reports To: Accounts Payable Supervisor   

FLSA Status: Non-Exempt 

Physical Demands:  

• Prolonged periods of sitting at a desk and working on a computer 
• Occasional prolonged periods of walking/standing.  
• Must be able to lift 15 pounds at times. 

Essential Functions: 

• Manage and monitor corporate credit card account (Divvy). This includes daily Admin approval of coding for all posted transactions, adding/removing users, and misc. maintenance.
• Maintain Utility Analysis spreadsheet which tracks utility invoices, car counts, etc.- this includes full ownership.
• Monitor AP email inbox: Research, respond, send invoices to bill.com, forward, file, etc., to empty the inbox daily.
• Review and forward invoices to bill.com with appropriate coding
• Assist in maintaining the centralized purchasing/accounts payable master system including vendor creation, blocking, purging and maintenance, terms establishment, and account reconciliation.
• Research and resolve issues and exceptions.
• Assist with denied invoices, invoice responsibility dates, etc.
• Maintain complete electronic files of invoices, forms, documents, and guides.
• Ensure adherence to company policies and procedures with all necessary internal controls surrounding financial transactions and approval authorizations as delegated by management.
• Assist with month-end close.
• Assist with tax and audit preparation.
• Work with RSM (outsourced accounting team) to provide them with the information they need.
• Assist AR Dept. with downloading and filing monthly merchant account statements.
• Other duties as assigned.

Job holder must demonstrate current competencies applicable to the job position. Every employee is required to remain updated on company policies and affairs through appropriate sources, such as the internal employee website. 

Requirements

Education:  

• HSD, bachelor’s degree preferred.

Experience:   

• 5+ years of AP experience w/high volume of payables.

Requirements:  

• Excellent interpersonal, negotiation, and conflict resolution skills. 
• Commitment to act with integrity, professionalism, and confidentiality. 
• Excellent Microsoft Office 365 skills.
• Excellent knowledge of Pivot table and VLOOKUP.