Accounts Payable Specialist

Description

Location: Onsite

Type: Full Time

About the Role

An established Northern Colorado organization is seeking a detail-oriented Accounts Payable Specialist to join their Accounting team. This position plays a critical role in ensuring the accurate and timely processing of vendor invoices and payments while maintaining strong internal controls and vendor relationships.

The ideal candidate is a collaborative accounting professional with experience managing the full accounts payable cycle in a fast-paced environment. They are highly organized, thrive on accuracy, and are committed to delivering excellent service to internal and external stakeholders.

What You'll Do

As an Accounts Payable Specialist, you will be responsible for the day-to-day administration of accounts payable activities, ensuring financial transactions are processed accurately, efficiently, and in compliance with company policies.

Key Responsibilities

Accounts Payable Processing

• Review, verify, and process vendor invoices for accuracy and completeness.
• Match invoices to purchase orders, receiving documentation, and approvals.
• Code invoices accurately to appropriate general ledger accounts and cost centers.
• Enter and maintain accounts payable transactions within the ERP/accounting system.
• Resolve invoice discrepancies and collaborate with internal departments and vendors to ensure timely resolution.

Payment Administration

• Prepare and process vendor payments, including checks, ACH transactions, wire transfers, and international payments.
• Ensure payment accuracy and adherence to negotiated payment terms.
• Monitor payment schedules to maximize efficiency and maintain positive vendor relationships.
• Research and resolve payment-related issues and exceptions.

Vendor Management & Reconciliation

• Maintain professional relationships with vendors and respond to inquiries in a timely manner.
• Reconcile vendor statements and accounts to ensure balances are accurate.
• Investigate and resolve discrepancies between vendor records and company records.

Reporting & Record Maintenance

• Maintain organized and accurate accounts payable records and supporting documentation.
• Manage vendor master data, including payment terms and tax documentation.
• Utilize AP Aging and other accounts payable reports to monitor outstanding liabilities and payment activity.
• Support data requests and reporting needs for management, auditors, and cross-functional teams.

Compliance & Month-End Close

• Ensure compliance with company policies, accounting standards, and internal controls.
• Assist with month-end and year-end close activities, including reconciliations and accrual support.
• Provide documentation and support for internal and external audits.
• Identify opportunities to improve processes, enhance efficiency, and strengthen controls.

Requirements

Required Qualifications

• 3–5 years of experience in full-cycle accounts payable.
• Experience processing high volumes of invoices and payments.
• Working knowledge of accounting principles and accounts payable best practices.
• Experience with ERP or accounting systems.
• Strong proficiency in Microsoft Office, including Excel and Outlook.
• Excellent attention to detail and organizational skills.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with AP automation solutions and expense management platforms.
• Familiarity with audit support, financial controls, and compliance requirements.
• Experience processing international payments and working with multiple entities or locations.

Success in This Role

Successful candidates will demonstrate:

• Exceptional accuracy and attention to detail.
• The ability to manage competing priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent communication and customer service abilities.
• A proactive approach to process improvement and operational efficiency.
• The ability to work independently while collaborating effectively across departments.