Office Coordinator

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you! 

At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey. 

As an Office Coordinator, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience. 

Your job responsibilities as an Office Coordinator: 

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts. 

• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members. 

• Oversee daily stocking, inventory and cleanliness of the breakroom and lounge spaces, including machine care, online ordering, receiving deliveries, and organizing storage. 

• Assist in organizing department events across fun/educational, Gives, and Wellness categories. 

• Process incoming mail.  

• Prepare bank deposits. 

• Assist Commercial and Personal Lines teams as needed.  

• Provide support to other departments as needed.  

• Perform other related duties as assigned by the manager.  

Qualifications: 

• High school diploma or equivalent preferred 

• At least 2 years of experience in administrative, office support or customer service role preferred 

• An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications 

• Earned and ability to maintain state property and casualty insurance license required. 

• Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment 

• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools 

• Strong verbal and written communication skills 

• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment 

What makes us different than all the rest? 

Our Vision: To be everywhere risk exists – today and tomorrow. Helping protect what matters most. 

Our Mission: To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities. 

Our Core Values: 

• Entrepreneurship: We encourage innovation and educated risk-taking. 

• Integrity: We do the right thing every time. 

• Teamwork: We work together to maximize results. 

• Accountability: We measure and take responsibility for outcomes. 

• Service: We serve customers, communities and colleagues. 

We are the perfect fit if you: 

• Are seeking a progressive work environment at a rapidly growing organization 

• Have an entrepreneurial spirit and are challenged by the opportunity to grow the business 

• Are focused on learning and development to enhance your industry knowledge and expertise 

• Are a self-starter willing to invest time and energy to learn the technical aspects of our business 

• Believe in integrity and building success by developing relationships with others 

Why Choose HUB? 

At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. 

When you join the team at HUB International, you become part of a global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.  

Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 600+ offices across North America, Canada and Puerto Rico. 

What we offer you: 

• A rewarding career helping local businesses in the community 

• Rewards for top performers 

• Medical/dental/vision/life insurance 

• Paid Parental Leave 

• Health Savings Account  

• 401k matching program 

• Voluntary insurance options 

• Life and disability Plans 

• A work/life balance because that’s important for all of us 

• Opportunity to learn from the expertise of your coworkers 

• Growth- HUB is growing, and so can your career 

• Ability to be part of a motivated, winning team