- Location
- Cape Town, South Africa
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Seniority
- Manager
Description
Office Manager
Department: Core - Business Infrastructure & Operations
Employment Type: Permanent - Full Time
Location: Cape Town, South Africa
Description
Aurora has an exciting opportunity to join our fast paced, growing company as the Office Manager based in Cape Town. In this role, you will be responsible for overseeing the smooth and efficient running of the office, providing strong and reliable support to company operations and delivering operational excellence. This role is key to ensuring a well-functioning workplace, supporting employees and fostering a positive office environment.
You will have excellent interpersonal and communication skills and be confident dealing with individuals at all levels with sensitivity, tact, and diplomacy. You will be able to remain calm under pressure, work to tight deadlines, and demonstrate a pro-active approach to planning, delegating and prioritizing work.
The role formally reports into the Head of Business Infrastructure and Operations, EMEA and sits within the wider Core department, comprising of the Business Infrastructure and Operations, People & Culture, Finance and Legal teams.
To be successful in this role, you must be able to think bigger picture but at the same time you are not afraid to roll your sleeves up and get involved in the day-to-day operational work. In addition, you will need to be organised, efficient and have great attention to detail. Due to the nature of this role, the position requires on-site presence five days per week, with flexibility to review this working pattern in future.
Key Responsibilities
- Act as the main point of contact for all office-related queries
- Oversee the day-to-day running of the office to ensure a smooth and efficient working environment
- Manage all aspects of the office’s space/infrastructure planning (including but not limited to office moves & desk/workstation layout) providing solutions as needed
- Ensure compliance with local health & safety regulations and company policies
- Act as a representative of Core in the local office, supporting with central processes, with the ability to triage and refer queries to relevant Core departments for specialist attention
- Identify and fulfil office supply & equipment needs, cultivating and managing supplier relationships
- Manage and report on budget for local office activities and purchasing
- Provide administrative support to the local office, senior management and wider BIO team as needed, including but not limited to scheduling appointments, meetings, booking travel, printing and shipping packages
- Define & maintain local office policies in line with company procedures
What we are looking for
Required attributes:
- Previous experience in an international company in an operational role, ideally in a professional services industry
- Relevant experience across multiple operational disciplines, ideally in project management, finance, consulting, start-ups, or other relevant industry track
- Attention to detail, excellent coordination, time management and organisational skills.
- The ability to draft correspondence and to produce well-presented reports, guidance, and instructions
- Strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels
- Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
- Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
- Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word
- Proficiency in English (C1 level)
Desirable attributes:
- Proven work experience managing an end-to-end office move and refurbishment project
- Experience with spreadsheets, database management, or financial reporting
- Knowledge of local employment law and practices
To apply, please submit your CV in English, your salary expectations and state your earliest possible start date
What we offer
Some of the benefits we include are:
- Medical Aid
- Retirement Savings
- Parental support
- Employee Assistance Programme (EAP)
- Wellbeing support
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Skills
ExcelComplianceProject Management