House Manager / Family Assistant with Meal Prep

Job Title: House Manager / Family Assistant with Meal Prep

Location: Irvine, CA 92618

Employment Type: Part-Time | 20-25 hours per week

Schedule: Monday through Friday, hours can be worked within 8:00am and 4:00pm window. (mornings preferred and flexible for occasional date nights)

Compensation: $38-$42/hour based on experience

Start Date: ASAP

Requirements

• Reliable transportation
• CPR and First Aid (willing to obtain)
• Vaccinations (general)
• Maintain a smoke-free environment
• Experience with children strongly preferred

About Our Family

We are a warm, close-knit, and active family with two energetic young boys and a lovable Labradoodle. We value a healthy lifestyle and make a conscious effort to prioritize quality time together. Whether it's playing mini golf, kicking a soccer ball around the backyard, spending time outdoors, or simply enjoying family adventures, those moments together are what matter most to us. We thrive on organization, systems, and a home that feels calm, well cared for, and running efficiently.

One parent runs their own business and primarily works from an office, while the other works from home and travels a couple of times each month. We have house cleaners who handle the deep cleaning, but we're looking for someone who can take ownership of everything in between—the daily resets, laundry, dishes, meal prep, household organization, Amazon packages, and all of the little details that keep a busy household running smoothly. Our goal is to find a true partner who can alleviate the mental load of managing the home so we can spend less time thinking about the to-do list and more time being present with our children and enjoying time together as a family.

We're also preparing for a significant kitchen remodel that will temporarily change how our household operates for a couple of months. We're looking for someone who is adaptable, resourceful, and enjoys problem-solving—someone who can help us navigate the transition while keeping the home organized, running efficiently, and supporting our family through the changes.

We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.

Who You Are / What We're Looking For

You're the kind of person who walks into a room and immediately notices what needs attention—not because someone told you to look, but because that's simply how you're wired. Organization comes naturally, and you take pride in seeing things through from start to finish. Anticipating needs before they become problems is second nature, and you're comfortable communicating proactively, whether it's letting the family know supplies are running low or discussing a household decision before moving forward. You work independently with confidence while keeping the family informed along the way.

Warm, approachable, and engaging, you're equally comfortable working autonomously or spending time with two lively little boys who can't wait to show you their latest trucks. You genuinely enjoy being around children, understand their routines, and approach caregiving tasks—whether it's preparing meals, packing backpacks, or helping with daily transitions—with thoughtfulness and consistency. Resourceful and solutions-oriented, you're the kind of person who suggests bringing in outside help for a larger project rather than letting it become overwhelming. You take ownership, hit the ground running, and create the kind of calm, organized environment that allows the family to focus on what matters most: spending quality time together.

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Exceptional follow-through and commitment to execution
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• An eye for both aesthetics and functionality, creating beautifully organized spaces—from a well-stocked, Pinterest-worthy refrigerator to thoughtfully maintained pantries and household systems that support a healthy, efficient lifestyle
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
• Experience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy family meals

Key Responsibilities:

Household Management & Organization

• Create and/or Maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Prepare and coordinate donation drop-offs
• Post holiday event help
• Indoor plant care
• Change and organize batteries, light bulbs, smoke detectors, etc.
• Oversee routine appliance maintenance, including vacuum upkeep, dishwasher cleaning cycles, and other monthly or quarterly preventative care

Family Support & Child Assistance

• Pick-ups and drop-offs as needed
• Light supervision or back-up childcare
• Prep backpacks, clothing, snacks, lunch, water bottles
• Kid-related errands

Deep Cleaning & Special Projects

• Manage and create the list for home deep cleans: fridge, oven and monitor quality
• Refresh garage and entryway
• Clean humidifiers, air purifiers - clean air filters
• Organizational projects (toys, gear)

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Planning & Prep

• Partner with family on weekly meal planning
• Maintain Skylight meal plan
• Manage fridge/freezer/pantry inventory
• Prep ingredients to make weeknight cooking easier:
• Wash/chop produce
• Trim and marinate proteins (portion ingredients)
• Prep recipe components ahead
• Prepare kid lunches and snacks
• Make occasional family-friendly items (muffins, breakfast items, healthy snacks, etc.)
• Assist with simple meals as needed, but primary focus is making family cooking easier and more efficient
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash, fold, and organize laundry
• Linen rotation
• Keep laundry areas tidy and well-stocked with supplies

Vendor & Property Oversight

• Oversee cleaners and contractors
• Research and coordinate repairs and quotes
• Manage outdoor spaces (cover/uncover and dust the patio furniture)

Administrative & Personal Assistant Support

• Calendar management (including household schedules) - comfortable with Skylight calendar and willing to learn

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit.
• An updated resume.
• Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

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