ADMINISTRATIVE SPECIALIST I - PART-TIME (RECORDS - SHERIFF'S DEPARTMENT)

Applicants are encouraged to apply early. The application review process will take place immediately and continue until the position is filled. This recruitment may close any time after the first review or when a sufficient number of qualified applications have been received.   

Hiring range for this position is $17.20 to $20.56 per hour. Initial placement for new employees is customarily at entry level through 35% percentile. Pay grade for this position is 11.

This is a Part-Time Administrative position supporting the Record's Department located in the Sheriff's Department. This position works 30 hours per week, Monday through Friday, from 8:00 a.m. to 2:00 p.m.

General Definition of Work:
Performs light to intermediate administrative support work performing a variety of office assistance tasks; does related work as required. Work is performed under regular supervision.

Essential Functions/Typical Tasks:
Providing office assistance and support to staff; receiving and processing incoming calls and visitors; preparing, maintaining and receiving records and files; typing, word processing and data entry duties.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
• Prepares correspondence, memorandum, reports, schedules, forms etc. into final form from rough draft, copy, marginal notes or verbal instruction.
• Collects data for records and reports.
• Data entry into appropriate computer systems.
• Receives and processes data and reports.
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures.
• Scheduling interviews to assist with recruitment process.
• Schedules appointments, conference room use and reservations; coordinates meeting arrangements.
• Answers telephone; provides routine information to caller; refers complex questions to proper person or agency.
• Through phone, email and in person answers routine questions concerning activities, programs, policies, procedures and rules governing department or activity; receives and processes service requests.
• Greets visitors and refers to appropriate area/person
• Receives, opens and date-stamps incoming mail; sorts and delivers mail to proper person or agency.
• Orders supplies and materials for department.
• Prepares invoices for services performed by the department; receives and records payments received.
• Receives, receipts and records incoming funds; makes bank deposits.
• Gathers information and prepares materials for meetings, in-takes and prepares minutes.
• Supports department projects, assists with set up.
• Assigns work orders.
• Maintains records and files.
• Performs related tasks as required.

Knowledge, Skills and Abilities:
General knowledge of standard office practices, procedures, equipment and secretarial techniques; general knowledge of business English, spelling and arithmetic; general knowledge of department programs and policies; ability to type and transcribe dictation accurately at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate standard office, computer equipment; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions.

Education and Experience:
Any combination of education and experience equivalent to graduation from high school including and some office assistance experience. An equivalent combination of education and experience may be accepted.

Some county job postings indicate that you can qualify with an "equivalent combination of education and experience." If this language is included in the job description, it means you may qualify through either education, your years of directly related experience, or a combination of both.

If you have indicated that you have earned a certificate, diploma, or degree from a technical school, college, or university, please note that Cabarrus County will verify your educational credentials. Official transcripts must clearly show the specific credential awarded to ensure accurate validation.

Special Requirements:
May require possession of an appropriate driver's license valid in the State of North Carolina.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.

Supplemental and Contact Information:

Cabarrus County selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.  

Degrees must be received from appropriately accredited institutions.  Transcripts, degree evaluations and cover letters may be uploaded with your application.  Applicants who obtained their education outside of the United States and its territories are expected to assume responsibility for having their academic degrees validated as equivalent to a degree conferred by a regionally accredited college or university in the United States. 

Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the most qualified applicants.

For technical issues with your applications, please call the NEOGOV Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 704-920-2200.