Sales Coordinator

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Daikin Applied is seeking a Sales Coordinator in our Washington DC area office! You will have the ability to make an impact and shape your career with a company that is passionate about growth along with the support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor! 

Location: Onsite in Bowie, MD

What you will do: 

• Assist with the preparation of customer quotes and proposals
• Set up project files, completes daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents
• Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity re-assignments, maintenance, etc. 
• Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required.
• Assist in the preparation of PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award
• Coordinate meetings, trade shows, events, etc. for sales teams
• Maintain local bid list. Assist in ordering or copying blueprints
• Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary
• Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs
• Assist in managing the contract closeout process to ensure the timely closure of projects
• Coordinate the installation transfer, warranty letter and customer contact/survey process as required
• Process subcontracts and subcontractor invoices
• Organize and maintains all subcontractor documentation (certificate of insurance, bonding, etc.)
• Coordinate Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan
• Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A/R invoices under guidance from the sales leadership team
• Identify and set up procurement agreements for subcontractors or approved vendors. Assist in completing simple project billing schedules in the appropriate format within specified timeframes
• Complete requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc.
• Research and reconcile contract mischarges. Perform project cost transfers as required

Minimum Qualifications: 

• High school diploma or GED
• A bachelor's degree may be considered in lieu of work experience
• 3-5 years related experience, HVAC or related coordination experience preferred
• Customer service, Microsoft Office Suite, and Salesforce experience

Work visa sponsorship is not available for this position.

Benefits:

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements

• Multiple Medical insurance plan options + Dental and Vision insurance
• 401K retirement plan with employer contributions matching 100% of the first 3% an employee contributes and 50% on the next 2% of employee contributions
• Company provided life insurance + optional employee paid voluntary life insurance, dependent life coverage and voluntary accident coverage
• Short term and long term disability
• 120 hours (3 weeks) Paid Time Off for new employees + 11 company paid holidays
• 40 hours paid sick time
• Paid Parental Leave and Tuition Reimbursement after 6 months of continuous service

The typical hourly pay rate for this position ranges from $30.91 - $49.48 in Maryland. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

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