- Salary
- $1k – $2k
- Workplace
- Remote
- Type
- Full-time
- Department
- Human Resources
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Executive & Recruiting Assistant (100% Work From Home)
Recruiting Support & Talent Pipeline Management
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Broadcasts and monitors open job advertisements across diverse corporate hiring platforms and external listing engines.
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Conducts thorough, initial resume screening to identify qualified applicants matching core candidate profiles.
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Audits applicant resumes to flag employment gaps, structural inconsistencies, or vital discussion points for the primary hiring managers.
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Manages candidate communication streams, requesting necessary certifications, videos, technical assessments, and missing pipeline documentation.
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Governs the central Applicant Tracking System (ATS), keeping every profile updated, scheduling multi-stage interviews, and preparing evaluation packets for leadership.
HR Administration & Corporate Compliance
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Coordinates the end-to-end administration of employee onboarding documentation, verifying that compliance fields and tax files are flawlessly compiled.
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Tracks company-wide performance review intervals, proactively dispatching evaluation reminders and compliance updates to internal staff.
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Preserves meticulous digital file organization for active personnel folders, training documentation, and historic company records.
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Coordinates internal employee engagement programs, seasonal corporate initiatives, and cross-department team announcements.
Executive Assistance & Operational Logistics
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Provides high-level calendar management and schedule coordination to protect the time vectors of executive leaders.
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Prepares professional corporate documentation, analytical spreadsheets, visual reports, and executive presentations using Microsoft Office tools.
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Drives specialized administrative projects and operational initiatives as dictated by corporate scaling demands.
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Administrative Sector Tenure: 1–3+ years of verified professional experience operating as an Executive Assistant, Administrative Assistant, HR Assistant, Recruiting Coordinator, or Talent Acquisition Assistant.
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Outstanding English Mechanics: Excellent written English skills (crucial for professional email drafting and internal comms) paired with clear, professional verbal English capabilities (a slight native accent is completely acceptable).
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Advanced Technical Tooling: High operational proficiency across the Microsoft Office Suite—specifically navigating Excel (basic to intermediate formulas, formatting), Outlook (advanced calendar/invite mapping), Word, and PowerPoint—alongside comprehensive Google Workspace literacy.
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Organizational Rigor: Superb time-management skills and attention to detail, showing a natural affinity for behind-the-scenes support, color-coded tracking systems, and clean databases.
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Professional Discretion: A high level of absolute confidentiality, integrity, and corporate discretion when handling sensitive HR files and executive schedules.
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Workplace Infrastructure: Ownership of a fully private remote home office layout, a modern computer setup optimized for seamless data entry across multiple platform tabs, and a stable, high-speed internet connection with battery redundancies.
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Prior exposure navigating Applicant Tracking Systems (ATS) or specialized candidate databases (experience with tools like Hiring Steps is an excellent advantage, though training will be provided).
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Direct experience parsing professional resumes, managing multi-tier interview dockets, or assisting remote executive teams.
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Industry exposure within the Construction, Field Service, Real Estate, or Industrial Engineering sectors.
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Stable USD Retainer: A predictable full-time monthly contractor salary ($1,450 – $1,750 USD/month) paid consistently in USD.
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Concrete Promotion Pathway: Start as an essential back-office administrator with a clear, structured growth trajectory to expand directly into hands-on recruiting, candidate screening, and advanced talent acquisition leadership.
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Predictable Shift Operations: Maintain a healthy work-life balance with an 8:00 AM – 4:00 PM EST framework, leaving weekends entirely free.
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High-Impact Professional Mentorship: Work hand-in-hand with the firm's core Project Manager and HR Lead, offering a front-row seat to modern U.S. corporate operations.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
