- Salary
- $2k – $3k
- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Experience
- 25+ years
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Executive Assistant to the Founder (100% Work From Home)
Calendar Defense & Multi-Org Time Management
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Owns and orchestrates the Founder's complex daily calendar across both the digital product agency and a Michigan-based technology nonprofit focused on tech workforce development.
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Strategically shields focus blocks, clusters meetings to optimize daily momentum, coordinates seamless scheduling with external enterprise partners, and ensures the Founder enters every meeting fully briefed.
Inbox Governance & High-Level Correspondence
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Monitors, triages, and organizes high-volume corporate inboxes spanning critical client accounts, business development leads, board-level communications, and internal operations.
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Operates in a dual-mode workflow: drafts highly sophisticated, context-aware email responses for the Founder’s rapid approval, and handles routine scheduling adjustments and standard inquiries independently as an open representative of the executive office.
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Exercises expert discretion, demonstrating sharp business judgment to determine what requires immediate escalation and what can be resolved autonomously.
Meeting Synthesis & Business Development Support
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Prepares executive briefing sheets ahead of major partner calls, extracting historical relationship data and open items from conversation histories and email archives.
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Conducts thorough background research on target organizations, executive profiles, and technical industry trends, compiling crisp, organized summaries to support executive decision-making.
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Reviews AI-generated transcription logs post-meeting to capture exact commitments, assign action items to correct internal departments, and relentlessly track tasks to completion.
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Governs business development pipelines by maintaining HubSpot CRM database hygiene, updating warm account statuses, and coordinating critical lead follow-ups.
Nonprofit Administrative Liaison
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Provides dedicated administrative and logistical support to the Tech Collaborative nonprofit arm, coordinating board-of-directors schedules, formatting funder correspondence, tracking grant and operational deadlines, and organizing virtual events.
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Executive Administrative Tenure: 5–7 years of verified professional experience operating as an Executive Assistant, Operations Coordinator, or Chief of Staff, ideally supporting founders, agency partners, or C-suite executives in high-speed, client-facing business environments.
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Exceptional Written English: Flawless, native-level written English mechanics. The candidate must possess the stylistic adaptability to write polished corporate notes to enterprise board members, warm check-ins to nonprofit donors, and direct scheduling responses to internal leads.
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High-Level Autonomy & Judgment: A self-directed professional who thrives with minimal oversight, anticipates needs proactively, and systematically flags potential roadblocks early rather than remaining silent.
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Modern Tool & AI Stack Fluency: Deep comfort utilizing Google Workspace, Slack, and cloud platform tools. Active, hands-on experience leveraging advanced AI engines (ChatGPT, Claude) alongside integrated productivity AI models (Gemini, Copilot) to accelerate research, document synthesis, and administrative workflows.
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Pristine Data & CRM Hygiene: Strong organizational discipline with direct experience navigating CRM architectures (preferably HubSpot) and digital project management software.
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Absolute Confidentiality: A highly professional demeanor with a clear understanding of the strict ethical standards required when managing sensitive client relationships, strategic corporate data, and private financial communications.
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Workplace Infrastructure: Ownership of a highly secure, private, and distraction-free remote home office setup, a modern workstation optimized for rapid multitasking, and a stable, high-speed internet connection with power and network backups.
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Direct experience operating within digital product agencies, creative design studios, SaaS operations, or technology-focused consulting environments.
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Prior experience coordinating administrative workflows for nonprofit boards or public-private funding entities.
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Stable USD Capital Remuneration: A reliable, highly competitive monthly contractor retainer ($1,500 – $2,500 USD/month) paid predictably in USD, matched precisely to senior administrative tenure.
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Greenfield Executive Access: Work side-by-side with an active, fast-moving founder, gaining unparalleled visibility into agency business development, emerging technology product cycles, and non-profit community growth.
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A True Global Workplace: Join an elite, seasoned remote team that has mastered virtual collaboration over 25 years, ensuring remote work is supported by mature communication tools, structured systems, and mutual respect.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
