- Salary
- $2k – $2k
- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Seniority
- Manager
- Education
- High School
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Executive Assistant & Office Manager (100% Work From Home)
Location: Remote from Latin America
Position Type: Full-time
Salary: $1,500 – $2,200 USD/month paid via bank transfer / ACH
Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. PST (including a 1-hour lunch break)
About Our Client
Our Client stands at the forefront of the office supplies and technology industry in the United States, built upon a foundation of competitive pricing, exceptional service, and rapid delivery. With an extensive product range—including computer peripherals, furniture, and janitorial supplies—and a robust network of strategic warehouses, they guarantee next-day delivery to small enterprises and large corporations alike. Recognized for seven consecutive years on the INC5000 list of America’s fastest-growing companies, Our Client fosters a vibrant workplace culture and remains deeply invested in community development and professional innovation.
The Role
Our Client is seeking a highly organized and proactive Executive Assistant & HR/Office Manager to serve as a critical support pillar for the leadership team. This multifaceted role requires a professional capable of managing diverse administrative and human resources functions with high levels of discretion. The successful candidate will be responsible for keeping projects moving forward through daily partner meetings, managing complex schedules, and overseeing essential HR processes such as onboarding, benefits administration, and personnel record-keeping.
Key Responsibilities
Executive & Administrative Support
- Meets daily with business partners to answer questions, follow up on action items, and ensure project milestones are progressing.
- Manages executive calendars, completes work schedules, and arranges appointments with precision.
- Communicates with employees and external stakeholders to disseminate information regarding company policies and procedures.
- Monitors open items from management meetings and ensures they are accurately documented and tracked within the project management tool.
Human Resources & Office Management
- Collaborates with external HR Business Partners and legal consultants to handle sensitive personnel matters.
- Facilitates the recruitment, staffing, and training processes, ensuring all documentation is processed and verified.
- Creates and maintains complete, confidential personnel files for all employees, including performance evaluations and grievances.
- Communicates updated company policies to both new hires and current staff and assists with quarterly employee engagement surveys.
- Oversees administrative functions related to workers' compensation, safety team planning, and benefits administration.
Required Qualifications
- Education: High School Diploma or equivalent required; Bachelor’s degree in Business or a related field preferred.
- Experience: Previous experience in Human Resources, Office Management, or high-level Executive Assistant roles.
- Communication: Exceptional English fluency (written and verbal), including a strong command of composition, grammar, and professional rules of engagement.
- Technical Skills: Proficiency in Google Workspace (Docs, Gmail, Calendar) or MS Office; familiarity with cloud-based project management tools such as Zoho Projects or JIRA.
- Key Competencies: Extraordinary discretion and the ability to maintain strict confidentiality regarding sensitive company and employee data.
Core Skills
- Active Listening: Ability to give full attention to stakeholders, understand complex points, and ask appropriate clarifying questions.
- Time Management: Proven ability to manage one’s own schedule and the time of others effectively in a fast-growth environment.
- Composure: Ability to remain calm and prioritize tasks effectively while working under pressure.
Benefits
- Annual performance bonuses available.
- Minimum of 10 days Paid Time Off (PTO).
- Flexibility of a remote working environment with adjusted schedules when necessary.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
Skills
JiraProject Management
