Staff Accountant I

Job Title: Staff Accountant I

Reports to: Controller

Type: Part-Time, 30 Hours per Week

Salary: $28.85 per hour

Location: Lowell, MA (Hybrid)

Position Summary

UTEC seeks a detail-oriented and organized Staff Accountant I to support the organization’s day-to-day finance operations. This entry-level accounting position is responsible for accurate transaction processing, record maintenance, and administrative accounting support.

The Staff Accountant I performs routine accounting activities, including accounts payable processing, cash receipt entry, revenue support, journal entries, and general ledger assistance. This role ensures financial transactions are recorded accurately and on time while maintaining appropriate documentation and following established accounting procedures and internal controls.

Reporting to the Controller, the Staff Accountant I provides foundational support to the Finance team and contributes to the successful completion of monthly and annual financial processes.

Key Responsibilities

Accounts Payable & Vendor Management

• Enter accounts payable invoices daily, ensuring appropriate documentation is maintained and transactions are processed accurately.
• Review invoice coding for reasonableness and follow up on questions or missing information with appropriate supervisors.
• Set up new vendors upon receipt of required documentation, including W-9 forms and approved scopes of work or contracts.
• Maintain organized accounts payable records and supporting documentation.
• Assist with preparation of payment documentation and related accounting records.

Credit Card & Expense Support

• Monitor the credit card receipts email inbox and transfer received amounts from holding accounts as needed.
• Follow up on outstanding credit card receipts and missing documentation.
• Support accurate recording of credit card transactions in accordance with organizational procedures.
• Assist employees with questions related to expense documentation and submission requirements.

Cash Receipts & Revenue Support

• Open and distribute incoming mail and maintain check receipt logs.
• Assist with social enterprise invoicing and recording of related revenue transactions.
• Maintain accurate documentation supporting cash receipts and revenue activity.

Journal Entries & General Accounting Support

• Prepare standard journal entries in accordance with established monthly and quarterly close schedules.
• Maintain accurate accounting records and supporting schedules.
• Assist with month-end close activities as assigned.
• Perform routine accounting tasks and reconciliations under established procedures.

Financial Systems & Procedures

• Accurately enter and maintain financial information within Sage Intacct and related systems.
• Follow established finance procedures and internal controls.
• Support Finance system improvements and process documentation.
• Assist with special projects and other Finance team responsibilities as assigned.

Required Skills & Competencies

• Strong attention to detail and commitment to accuracy.
• Ability to follow established procedures and maintain organized financial records.
• Proficiency with Microsoft Excel and ability to learn accounting software systems.
• Strong communication and organizational skills.
• Reliability and ability to follow through on assigned responsibilities.
• Ability to manage routine tasks and deadlines in a timely and consistent manner.
• Interest in developing accounting and finance skills in a mission-driven organization.

Education & Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• Prior experience with accounting, bookkeeping, accounts payable, or related financial functions is helpful but not required.
• Experience working in a nonprofit organization is a plus.
• Familiarity with accounting systems such as Sage Intacct is a plus.
• Interest in developing skills in nonprofit accounting, financial reporting, and general ledger accounting.

Compensation

$28.85 per hour for 30 hours per week, plus benefits. UTEC offers a competitive benefits package that starts with 3 weeks of vacation plus a week off between the Christmas and New Year holidays, 12 holidays, 10 sick days, 2 personal days, and 3 bereavement days, as well as health, dental, and vision insurance starting day one. We also offer life insurance, first-time homeowners down payment assistance, cost-of-living increases, a paid sabbatical after three years, and a 401(k) retirement plan with up to $2,000 savings match. See more about our benefits here.

UTEC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, UTEC complies with applicable state and local laws governing nondiscrimination in employment in every location where the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.