Coordinator - Talent Acquisition Operations

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

As part of Gallagher’s Talent Acquisition team, you’ll help keep recruiting work moving across an assigned region or support area. You’ll play a key role in coordination and operational support, helping recruiters and stakeholders with accurate processes and a positive candidate experience.

 

This role sits at the centre of day to day Talent Acquisition activity. It is about keeping work organised, timely and consistent, so candidates and internal teams get the support they need.

How you'll make an impact

You’ll manage interview scheduling, requisition tracking, internal job postings, offer letter preparation and candidate communications for assigned requisitions. You’ll also review coordinator level documents and workflows for completeness and accuracy, and raise issues or differences to team leaders or Supervisors when needed.

 

You’ll work closely with recruiters, TA Operations partners and cross functional teams to keep recruiting processes aligned. You’ll follow set procedures and compliance requirements, support offshore and cross regional colleagues, answer routine questions about recruiting processes and systems, and help improve SOPs, guides and checklists when you spot something that needs updating.

About you

• A bachelor’s degree.
• Advanced English level, both written and spoken.
• Experience coordinating interview scheduling, requisition tracking and candidate communications.
• The ability to check requisition details, offer paperwork and scheduling workflows for accuracy and completeness.
• The ability to work to set procedures and compliance requirements, and to raise risks or differences for review.
• Experience working with recruiters, TA Operations partners and cross functional teams.
• The ability to manage your own workload across assigned requisitions and meet agreed deadlines.
• The ability to spot recurring issues or process gaps and share clear observations to help improve guides, checklists or SOPs.
• Confidence handling routine questions about recruiting processes and systems, with escalation of non standard issues where needed.