Accountant II - Vouchering Manager

Remote Work/Hybrid: In office 2 days a week (Tuesday & Wednesday), Remote 3 days a week

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

The Division of Accounting exists to provide accountable financial information about the Colorado Department of Human services and be of assistance to the management and all programs of the Colorado Department of Human services, the State controller’s Office, the Federal government, county departments of social/human services, Office of the State Auditor, Federal auditors, and others in need.  The Division of Accounting is responsible for the following services:

• Making payments to clients, staff, providers, and other vendors and recording the corresponding expenditures.

• Billing clients, Medicaid, Medicare, and other responsible parties for client care and recording the corresponding revenue, receivables, and cash receipting.

• Providing financial information to management and budget and serving as a resource to Program Administrators for policy, budget, and planning for the future.

• Managing automated systems that record financial transactions, data, bills, payments, payroll, timekeeping, and other required as well as ad hoc reports.

• Recording Federal expenditures and revenue for over 100 grants and providing financial reports to the Federal government and other grantors.

• Accounting for the State’s capital assets by recording in the fixed asset system and monitoring the inventory process.

• Providing payments to the county departments of social/human services, recording and reporting their expenditures in the State’s accounting system.

• Allocating costs for the purpose of providing information, determining charges for services, assigning indirect costs, and capturing revenue.

• Ensuring audit compliance and coordination with auditors from the State and Federal governments.

• Ensuring that State systems capture the financial information needed for county reimbursements and claiming federal funds.

• Reconciling all of the systems data to ensure complete and accurate information.

• Establishing and operating district accounting offices to provide accounting services as close to the agencies as possible.

This position supervises the Central Vouchering Unit for the Department of Human Services, and serves as the Department’s expert in providing information and/or instructions for proper accounting practices in accordance with State Fiscal Rules, Generally Accepted Accounting Principles, Fiscal Procedures Manual, and other authoritative guidance as they relate to payable activities.  This position is responsible for managing the department’s vendor records and W-9 & 1099 reporting requirements.  The position has expanded professional responsibilities for researching proper accounting process for all payable related issues in accordance with authoritative materials and for providing guidance for program staff and program accountants, as well as Central Vouchering Unit staff.  

The primary purpose of the Vouchering/Accounts Payable Supervisor is to oversee the daily operations of the unit, ensure accurate and timely payments to vendors, maintain internal financial controls, and manage the unit staff.

Core Responsibilities

• Operational Oversight & Efficiency: Direct daily invoice processing and payment runs to ensure maximum accuracy, strict compliance, and optimal workflow efficiency.

• Financial Controls & Compliance: Enforce robust internal controls to mitigate fraud risks, prevent duplicate payments, and maintain compliance with relevant financial and tax regulations.

• Team Leadership & Development: Lead, coach, and evaluate AP staff, balancing workload distribution and serving as the primary escalation point for complex processing issues.

• Documentation & Continuous Improvement: Regularly audit and update standard operating procedures (SOPs) and training materials to ensure team alignment with current best practices.

• Quality Assurance & Performance Analytics: Conduct routine quality checks and analyze performance metrics to monitor processing accuracy, track output, and implement targeted process improvements.

• Other duties as assigned.

• COWINS Partnership Agreement: Relevant years of State service should be considered as a preferred qualification and given weight under the process. Part-time relevant years of State service will be prorated. 

• TRANSFERS ONLY: Relevant years of State service will be considered as a preferred qualification and given the weight of at least 15% of the overall score under the process.

• Relevant years of State service contribute to a candidate's position-related knowledge, skill, ability, behavior, or other posted competency 

• End-to-End AP Processing: 3–5+ years as a senior AP specialist or lead managing full-cycle processing, including 3-way matching (PO, receiving report, invoice), payment runs and 1099 tax filing.

• Team Leadership or Coordination: Previous experience supervising a team, acting as a supervisor, or managing daily task allocation, onboarding, and training lower-level AP staff.

• Vendor & Escalation Management: Track record of resolving complex vendor disputes, managing critical supplier accounts, and negotiating payment terms or resolving payment holds.

• Month-End Closing & Reconciliation: Experience executing AP month-end close, reconciling AP sub-ledgers to the general ledger, and identifying or resolving variance discrepancies.

• Internal Controls Execution: Direct involvement in audit preparation (internal/external), enforcing Segregation of Duties (SoD), and fraud prevention routines.

• SOP Development: Experience writing, updating, or streamlining AP standard operating procedures and workflow documentation.
  
  

• Standard background check

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Explain why the prior termination or resignation should not disqualify you from the current position.

  • Provide your employee number from your prior State employment.  Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must be deliver the official appeal form to the State Personnel Board:

  • By email ([email protected]), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

• Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

• The Assessment Process

• For additional recruiting questions, please contact[email protected].

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected].

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.