Administrative Assistant

Description

The Administrative Assistant facilitates company operations by providing a full range of administrative and clerical support for the entire organization. This position strives to fulfill the mission of United Way of Connecticut (UWCT) at all times while at work.

What Will You Do

• Answers and routes incoming calls, takes messages, and when necessary, locates individuals for callers. Retrieves messages from general mailbox and delivers to appropriate staff person. 

• Greets guests and notifies individuals when their expected visitors have arrived. 

• Responds to and resolves administrative inquiries and questions. 

• Creates, formats, edits, proofreads correspondence, reports, forms, labels, spreadsheets, charts, graphs, flyers, tent cards, etc. 

• Assembles various packets, materials, mailings, surveys, manuals for trainings, brochures, etc. and distributes accordingly 

• Maintains office supplies and coordinates maintenance of office equipment.

 • Provides logistical support for internal and external meetings 

• Assists with facilities management issues. 

• Serves as point of contact for Subsidy Department and liaises with OEC for system requests. 

• Performs other duties as assigned.

The duties listed above are intended only as illustrative of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar

Requirements

 Who you are 

• Associate’s degree and three years of related work experience preferred; or a high School Diploma/GED and five years of related work experience required. 

• Proficiency with MS Office applications.

 • Knowledge and experience in office systems and operation of office equipment. 

• Ability to maintain a high level of confidentiality in day-to-day duties. 

• Solid written and verbal communication, listening, organization, detail orientation and priority setting skills. 

• Ability to work in a fast-paced environment and handle multiple and changing priorities even under pressure; takes initiative while maintaining a professional demeanor. 

• Strong customer focus in all tasks and activities, even while under pressure.

 • Solid problem-solving skills. 

• Ability to work in a team environment and with people from diverse backgrounds. 

Work Environment and Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be highly mobile and able to access all areas of the premises.

 • Ability to concentrate and remain focused while handling multiple tasks, responsibilities and projects; 

• Ability to read, understand and carry out written and verbal instructions.

• Ability to perform continuous bending, twisting, stooping and reaching and lifting of moderate weight material up to 20 lbs.

• Is frequently required to finger and reach with hands and arms.

• Vision abilities required by the job include close vision, distance vision, peripheral vision and the ability to adjust focus.

 • The work environment is a clean and comfortable office setting consisting of standard fluorescent lighting, offices, cubicles and open workspaces. There may be variations of temperature and noise level.

Pay: $18.00 - $20.00/hour

Hours: Monday through Friday 8:00am - 4:30pm (In-Office)

United Way of Connecticut, Inc. endeavors to make www.ctunitedway.org accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact (860) 571-7500. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
United Way fights for the health, education, and financial stability of every person in every community. We unequivocally denounce racism and ethnic discrimination in all forms, and we remain committed to building a future of greater opportunity and true equity for all people living in our communities. We act by tackling the structural barriers to equity from past and present systemic racism that have impeded the health, safety and wellbeing of traditionally marginalized people.