Accounts Payable Specialist

A Little about Jacksonville: Jacksonville has one of the youngest demographics in the US with a median age of 22.8 and an estimated population of 75-80,000. The City offers a great work/life balance. We are rich in history and deep in pride of our local military as demonstrated at Lejeune Memorial Gardens near Marine Corps Base Camp Lejeune and New River Air Station. Many of our military return and plant roots here because of the lifestyle and all that the City has to offer. Another reason people stay in Jacksonville... We are a Caring Community as stated in our City seal. 

Finance Department:  The City of Jacksonville Finance Department, located at City Hall in downtown Jacksonville, is a service department that provides cash and asset management, accounts payable and purchasing, customer billing and collections, contract review and grant monitoring, and budgeting services to the City.

General Description:  The City of Jacksonville is seeking an Accounts Payable Specialist to perform responsible skilled clerical work preparing and maintaining financial accounts and records according to standardized accounting practices; does related work as required. Work is performed under the regular supervision of the Finance Manager. 

Processing accounts payable; entering data; posting accounts; maintaining records and files; preparing reports.  (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Processes accounts payables for invoices without a purchases order, purchase orders, procurement cards, water account refunds and payroll related liabilities; verifies the accuracy of invoices by ensuring proper account numbers are used, adequate funds have been budgeted for the expenditure and appropriate sales tax has been charged.
• Maintains and reconciles City credit card statements and processes them for payment on a monthly basis; ensures that purchases made are being properly charged to departments based on items purchased and that the procurement card policy is being adhered to.
• Processes travel authorizations to ensure compliance with City policies; travel is properly budgeted and accompanied by supporting documents.
• Processes invoices for uniform rentals and utility bills; ensures charges are properly allocated to each department.
• Prepares wire transmittal requests for bond, loan and installment purchase payments.
• Reconciles on a monthly basis on all sales and use tax and accounts payable sub-ledgers and prepares reports showing reconciliation of year-end balances.
• Advises departments on procedures for payment requests, budget amendments, policy issues and other related accounts payable issues.
• Provides technical assistance to other departments in using SAP program for accounts payable and purchasing.
• Creates vendor files in computer system as needed, using vendor application and W-9 as they are submitted; ensures that appropriate insurance is provided by vendors who are required to have it.
• Prepares adjusting journal entries for correcting accounts as necessary.
• Answers telephone and respond to caller's inquiries.
• Replenishes the petty cash fund upon request and verifies department head signatures and the account number coding of all receipts prior to payment processing.
• Opens, date stamps and distributes mail within the accounting department.
• Operates calculator, computer and other standard office equipment incident to maintaining accounts payable records.
• Performs related tasks as required.

Any combination of education and experience equivalent to graduation from high school with course work in bookkeeping, accounting or related field AND six months of work experience.General knowledge of business arithmetic; general knowledge of standard office procedures, practices and equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; general skill in the use of a variety of office and computer equipment to include word processing and spreadsheet software; ability to establish and maintain effective working relationships with associates, vendors and the general public.

Equal Employment Opportunity

The City of Jacksonville is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, sex, national origin, age, marital status, religion, or disabilities unrelated to the essential function of the position.