Specialist - Student Affairs

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Job Title:  

Specialist - Student Affairs

Agency:

Gwinnett Technical College

Job Requisition ID:

JR0000007266

Shift:

Not Applicable (United States of America)

Compensation Details:

$45,760/YR

Job Description:

Employment Terms: This job is a full-time, benefited, FLSA non-exempt position in the Admissions Department that reports to the Director of Admissions.

Salary: $45,760 per year.

Schedule: Availability to work Monday through Thursday between 8 am and 6:30 pm and on Friday between 8 am and 4 pm. Occasional Saturdays and some evenings.  Schedule is subject to change.  Flexibility is a must.

Minimum Qualifications (Job Code 11127): High school diploma or equivalent *and* one (1) year of work-related experience or Microsoft Office Application Professional Certificate*and* one (1) year of work-related experience

Preferred Qualifications: Associate’s degree from an accredited institution of higher education *and* three (3) years of directly related work experience.

 

Bachelor’s Degree from an accredited institution of higher education and three (3) years of work experience in a postsecondary Admissions or Registrar Office environment.  Excellent interpersonal, written and verbal communication skills; ability to analyze data and make decisions. Must possess ability to multi-task in a fast-paced office environment, problem solve and maintain effective relationships within a team environment; proficiency in Staff BANNER, Target X, BDMS, Axiom and Microsoft Office applications.

Successful candidates should possess: (1) strong knowledge of the admissions process and student services; (2) ability to investigate, analyze, and interpret data for accuracy and completeness in order to make sound Admissions and residency judgments; (3) exceptional customer service skills; (4) outstanding computer skills and attention to detail to ensure accuracy; (5) ability to calmly analyze and resolve student and/or staff related admissions issues; (6) able to manage multiple priorities and meet deadlines; (7) ability to accurately document and maintain student records; (8) ability to collaborate in a team environment.

  Certain positions are subject to pre-employment and random drug testing. Refusal to take the test or a positive result will lead to separation and a 2-year ineligibility period for state employment. Additionally, for any employment offer that includes a required drug test, the test must be completed within 48 hours. Failure to comply will result in the offer being rescinded and a 2-year ineligibility period for state employment.

 

Job Description Summary:
The Student Affairs Assistant is a non-student facing position, which, under general supervision of the Director of Admissions (1) receives and processes admissions applications and related documents; (2) enters student data and scans and indexes admissions documents into the BANNER student information system; (3) determines applicant eligibility for admission and renders admission and residency decisions in accordance with policy; (4) ensures accuracy of data entry and maintains integrity of student records; (5) maintains knowledge of and adherence to GTC Student Affairs policies and standards in accordance with TCSG mandates; (6) contributes to the ongoing improvement of work processes, including learning and integrating new technology; focusing attention and efforts on detailed analysis, accuracy, and speed; and promoting a teamwork environment.  (7) provides support for email, phone, and texting prospective students as needed; (8) assists with admissions-related training, orientations, reports, document review and maintenance, and special events as required.

 

Duties/Responsibilities

Percentage of Time

1.       Processes student applications and related information for a technical college. (Performed by all incumbents) 40%

2.    Prepares student records for final review and admissions acceptance. (Performed by all incumbents) 30%

3.    Provides accurate admissions information and documents for students and staff in-person, email, phone, text messaging, etc. (Performed by all incumbents) 10%

4.     Maintains knowledge of current trends and developments in the field by attending professional development training, workshops, seminars and conferences and by reading professional literature in the related technical field. (Performed by all incumbents.) 5%

5.    Displays a high level of effort and commitment to performing work; provides a high level of customer service; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.5%

6. Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. 10%

 

 

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources. (N)

Requires having a P-Card. (N)

Driving is a responsibility of this position. (O)

This position will have direct interaction or care of children under the age of 18 or direct patient care.  (N)

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (N)

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (C)

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (O)

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (O)

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (C)

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N)

Operating motor vehicles or heavy equipment with or without reasonable accommodation. (O)

Noisy environments. (O)

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (N)

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (C)

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N)

Work in outdoor elements such as precipitation and wind. (N)

Assessing the accuracy, neatness and thoroughness of the work assigned. (C)

 

Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.

As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [email protected].

 

Minimum Qualifications:

High school diploma or equivalent *and* one (1) year of work-related experience or Microsoft Office Application Professional Certificate*and* one (1) year of work-related experience

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.