Executive Assistant to CEO / Construction Development Coordinator

Residential Land Development & New Home Construction | South Florida

Location: Miami / Coral Gables, FL
Employment Type: Full-Time | Permanent
Industry: Residential Real Estate Development & New Home Construction
Recruiting Agency: ALL IN ONE Employment Services

Work Directly with the CEO of a Residential Community Developer

ALL IN ONE Employment Services is recruiting an experienced Executive Assistant to the CEO / Construction Development Coordinator for an established residential real estate development company in South Florida.

Our client is not a remodeling contractor or home renovation business. This company acquires land, plans and develops residential communities, and oversees the construction of new homes from the ground up.

We are seeking a highly organized, resourceful professional who understands the complexities of residential land development, construction documentation, contracts, permitting, and coordination between developers, engineers, attorneys, municipalities, and contractors.

This is a high-trust position working directly with the CEO. The ideal candidate combines exceptional executive support skills with hands-on experience in ground-up residential construction and real estate development.

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Key Responsibilities

Executive Support & Development Coordination

• Serve as the CEO's right hand, managing priorities, communications, schedules, confidential information, and critical follow-ups.
• Coordinate multiple residential development projects from land acquisition and preconstruction through construction and completion.
• Communicate with engineers, architects, surveyors, attorneys, municipalities, contractors, lenders, and vendors.
• Track development milestones, approvals, deadlines, and outstanding documentation.
• Prepare correspondence, reports, meeting summaries, and executive presentations.

Contracts, Legal Documents & Real Estate Transactions

• Review, organize, and interpret business and construction-related legal documents, identifying key provisions, obligations, deadlines, and required actions for management review.
• Assist with purchase and sale agreements, development agreements, construction contracts, subcontractor agreements, and change orders.
• Coordinate with legal counsel on contracts, property transactions, title matters, and development documentation.
• Monitor contract compliance, deliverables, and important dates.
• Maintain accurate and confidential records for land acquisitions and development projects.

Construction & Land Development Administration

• Assist with permitting, zoning, entitlement documentation, inspections, and municipal approvals.
• Coordinate documentation related to site development, infrastructure, utilities, and new home construction.
• Monitor project schedules, budgets, vendor commitments, and construction-related correspondence.
• Assist with lender requirements, construction draws, invoices, and supporting financial documentation.
• Follow up with project managers and contractors to keep development activities moving forward.

Required Qualifications

• Proven experience supporting senior executives, owners, or development teams in residential real estate development or ground-up new home construction.
• Strong understanding of the process involved in acquiring land, developing residential communities, and constructing new homes.
• Experience working with construction contracts, real estate agreements, and legal documentation.
• Ability to read, interpret, summarize, and track contractual obligations and legal correspondence.
• Familiarity with construction permitting, municipal approvals, and development timelines.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Professional discretion and the ability to work independently in a fast-paced executive environment.
• Spanish proficiency is a plus.

Important: Industry Experience Is Essential

We are specifically seeking candidates with experience in new residential developments, land development, subdivision development, homebuilding, or master-planned communities.

Experience limited to remodeling, home renovations, interior improvements, or general administrative work without relevant development exposure will not meet the core requirements of this position.

Why Consider This Opportunity?

This is an opportunity to work closely with a company leader and become directly involved in the decisions, coordination, and execution behind new residential communities.

The successful candidate will have meaningful responsibilities, direct executive exposure, and the opportunity to contribute to the growth of a residential development organization.

Apply Today — Confidential Recruitment

This position is being recruited by ALL IN ONE Employment Services, a South Florida recruitment and staffing agency specializing in connecting experienced professionals with leading employers.

If you have experience in residential real estate development, new home or commercial construction coordination, construction contracts, and executive support, we want to hear from you.

Apply online: https://jobs.allinoneemployment.com

ALL IN ONE Employment Services
Recruiting with Passion
Good Employees. Better Companies. Amazing Communities.

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