Senior Administrator - Secretariat and External, CEO's Office and Central Services

Senior Administrator - Secretariat and External, CEO's Office and Central Services

Duties & Responsibilities:

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• To assist in coordinating day-to-day operations, including file management, circulation and archiving.
• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• To liaise with both internal and external parties.
• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.

• To assist in managing other ad hoc tasks/projects whenever necessary.
• To serve as the secretary to the reporting officer
• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Requirements:

 

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Possess a strong sense of responsibility and impeccable integrity.
• Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

13 November 2026

All applications must be submitted through Workday. Applications submitted through other channels, including but not limited to email or postal mail, will not be considered.

All applications will be handled in strict confidence by authorised personnel and will only be used for recruitment related purposes. Applicants who do not hear from us within six months from the application deadline may consider their applications as unsuccessful. All information on unsuccessful candidates will be destroyed after six months.

We are an EQUAL OPPORTUNITY EMPLOYER.