Accounts Payable Supervisor

Description

As our Accounts Payable Supervisor, you'll coach and lead a team of three AP while staying hands-on with full-cycle AP. You'll own the weekly payment run, build working relationships with vendors, help protect the company's cash flow, and report directly to the Controller.

What You'll Do

• Lead, coach, and develop a team of 3 AP, set priorities, clear roadblocks, and keep work accurate and on time
• Work side by side with your team; this is a working lead role that keeps you close to the day-to-day activities
• Own the weekly payment run: review the AP aging, decide what gets paid, and release payments by ACH, wire, check, and credit card
• Keep a high-volume invoice flow (200+ invoices a week) running smoothly, including 2- and 3-way matching for PO and non-PO invoices
• Manage new vendor setup and W-9 collection, and own year-end 1099 reporting
• Post daily auto-debits and credit card payments
• Reconcile vendor accounts end to end, including goods received not invoiced (GRNI)
• Be the go-to contact vendors rely on for clear, timely answers
• Analyze vendor accounts and negotiate extended payment terms 
• Partner with Purchasing to resolve pricing discrepancies quickly and keep vendor relationships strong
• Assist in audits by preparing AP documentation and responding to requests
• Take on other projects and duties as assigned

What You Bring

• Proven experience leading, supervising, or mentoring others in an AP function
• Intermediate Excel skills
• A sharp eye for detail, paired with curiosity about how AP fits into the bigger picture
• Strong number sense: you're comfortable working with discounts, interest, percentages, and proportions
• Sound judgment and a knack for solving practical problems with several moving parts
• Clear communication, strong time management, and a calm, organized approach when deadlines are tight
• Enthusiasm for learning new systems and finding ways to make processes run better
• Must be detail oriented

Qualifications

• AP experience in a manufacturing environment
• Hands-on experience with Microsoft Dynamics or a similar ERP system
• 2-3 Years of Supervisory experience preferred
• 5+ years of relevant work experience (Bachelor's degree in Accounting preferred)

Work Environment

This is a fully on-site role at our Hayward, CA location, where you'll work closely with your team, Purchasing, and the Controller.