Clinical Operations Manager – Associate Therapist / Licensed Therapist

Position Title: Clinical Operations Manager – Associate Therapist / Licensed Therapist

Reports To: Director

Employment Status: W-2 Employee

Schedule: Full-Time

Work Arrangement: Remote 

Clinical Caseload: 13 completed client sessions per week (based on organizational need)

Operational Responsibilities: Remaining scheduled hours are dedicated to operational leadership, office oversight, staff development, client experience, quality improvement, and assigned organizational initiatives

Direct Reports: Office Leads and other administrative team members as assigned

Compensation: $85,000-95,000 per year based on experience 

Position Summary

The Clinical Operations Manager is a strategic operational leader responsible for ensuring exceptional client experiences, operational excellence, data-informed decision-making, and continuous organizational growth. This role serves as the bridge between clinical care, administrative operations, and executive leadership by translating operational data into meaningful action that improves the quality, efficiency, and effectiveness of the organization.

Working closely with the Director, the Clinical Operations Manager proactively identifies opportunities for improvement, develops innovative solutions, coaches office leadership, supports clinical decision-making, and ensures operational systems continue to evolve alongside the organization's growth. This position maintains a reduced clinical caseload (13 clients) while dedicating the remainder of their time to operational leadership, quality improvement, business intelligence, staff development, client experience, and organizational strategy.

Why This Role Exists

As Find Your Balance continues to grow, maintaining exceptional client care requires more than strong clinicians and efficient office staff; it requires dedicated operational leadership. The Clinical Operations Manager exists to ensure that the systems supporting clients and clinicians remain efficient, scalable, and continually improving.

This role is responsible for identifying trends before they become problems, supporting leaders in their development, strengthening operational processes, improving the client experience, and using meaningful data to guide organizational decisions.

Rather than simply managing daily operations, the Clinical Operations Manager is expected to continuously evaluate how we can better serve clients, support our clinicians, and strengthen the long-term health of the organization.

Organizational Outcomes

The Clinical Operations Manager is responsible for advancing four core organizational outcomes that support the long-term success of Find Your Balance.

Exceptional Client Experience

• Clients should experience compassionate, timely, and high-quality care from their very first interaction with our organization. The Clinical Operations Manager works to remove barriers to care, improve communication, strengthen client retention, resolve concerns, and ensure clients are consistently matched with the most appropriate clinician and level of care. Success means clients feel supported, valued, and connected throughout every stage of their care.

Operational Excellence

• Efficient systems allow clinicians to focus on what matters most - providing excellent clinical care.

• The Clinical Operations Manager continuously evaluates workflows, office operations, scheduling processes, compliance procedures, communication systems, and administrative functions to improve efficiency while maintaining exceptional quality. Success means operational systems are reliable, proactive, scalable, and support both staff and clients effectively.

Data-Driven Decision Making

• Meaningful data allows organizations to make better decisions. The Clinical Operations Manager analyzes referral trends, conversion rates, clinician utilization, retention metrics, scheduling data, operational KPIs, and organizational performance to identify opportunities for improvement and provide strategic recommendations to leadership. Success means organizational decisions are informed by accurate data rather than assumptions.

Organizational Growth & Innovation 

• Growth requires continuous improvement. The Clinical Operations Manager identifies opportunities to improve workflows, implement new technology, develop policies, enhance operational systems, strengthen staff development, and lead quality improvement initiatives that support sustainable organizational growth. Success means the organization is continually evolving to better serve clients, clinicians, and the community.

The FYBC Leadership Standard

This role is expected to embody the leadership philosophy of Find Your Balance Center.

The Clinical Operations Manager approaches every decision with curiosity, accountability, and a commitment to continuous improvement. Rather than simply responding to challenges, they proactively identify opportunities to strengthen systems, support people, and improve outcomes.

Success is measured not by how many tasks are completed, but by the lasting improvements made to the organization, the client experience, and the effectiveness of the teams they support.