Administrative Assistant

Job Description

Position Overview 

We are looking for an organized Administrative Assistant who can support our managers and teams. In this role, you will be responsible for coordinating tasks, using your analytical and organizational skills. Good communication abilities are important, as you will interact with colleagues, executives, and clients both in person and remotely. 

 

Primary Responsibilities As an Administrative Assistant, your main duties will include: 

·       Managing managers' schedules and calendars

·       Organizing team meetings and events, including virtual ones 

·       Handling confidential materials

·       Writing meeting minutes  

·       Planning and arranging international travel, as well as creating expense reports

·       Communicating effectively with executives, their assistants, and internal/external clients

·       Coordinating and completing tasks assigned by managers and teams 

Qualifications To excel in this role, you should have: 

·       Good communication and interpersonal skills 

·       Ability to handle and prioritize multiple assignments

·       Some experience in event planning and coordination is a plus

·       High school diploma or university degree

·       At least 2 years of administrative experience

·       Fluent in Czech/Slovak and English (both spoken and written)

·       Proficiency in MS Office

·       Familiarity with organizing international travel is beneficial

Required Skills:

Database Management, Data Entry, Document Management, Email Management, Event Planning, File Management, Inventory Management, Office Management, Payment Handling, Processing Expense Reports, Project Coordination, Purchase Order Management, Researching, Travel Coordination, Vendor Management

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Not Applicable

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

09/29/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.