Procurement Specialist I

POSITION OVERVIEW

NBME has an exciting opportunity to learn and grow as a Procurement Specialist I. Working closely with senior specialists, this individual will play a vital role in supporting the sourcing and purchasing of goods, maintaining electronic files, and managing the contract database. Reporting directly to the Director of Procurement, the ideal candidate brings excellent communication, interpersonal, and troubleshooting skills. If you are highly organized, thrive in a collaborative team environment, and want to build a rewarding career, we encourage you to apply.

This role has been designated as a primarily remote position, though it may require occasional onsite work for team collaboration or meetings. We are currently prioritizing applicants within a 50-mile radius from our Philadelphia office.

Please note that onsite interviews and onboarding at our Philadelphia office may be required for this role. If applicable, advance notice will be provided to support planning.

RESPONSIBILITIES

• Review purchase requisitions for clarity, completeness, and proper coding.
• Assist with uploading fully executed contracts into CMIS database with relevant contract information and arrange for timely reminders to be sent from CMIS to contract owners that note upcoming expirations and/or automatic renewals for their respective contracts.
• Maintain electronic filing system for all purchase orders and related documents/correspondence to ensure efficient retrieval as necessary/required.
• Actively collaborate and document process to broaden procurement knowledge through cross-team mentoring.
• Assist with the review and reconciliation of credit card statements.
• Assist with procurement-related ERP system issues, including system testing.

QUALIFICATIONS

Skills and Abilities

• This role requires excellent oral and written communication skills, along with the willingness to gain a deeper knowledge and understanding of the procurement functions for the organization.
• A working knowledge of MS Office, including Word, Excel, Teams, etc. is a must.
• This role also requires a high-level of confidentiality, organization, and discretion and document management/record-keeping.
• All functions are handled efficiently and accurately; assuring timeliness and follow-up of all assigned tasks required for the effective operation of the team.
• Ability to handle purchase and contract-related information in a confidential manner.
• Actively seeks to broaden purchasing knowledge through cross-team mentoring, attendance at related seminars, conferences and/or webinars.

Experience

• 2 years or less

Education

• High school graduate or equivalent required; associate degree or bachelor's degree in business administration or related field not required, but desirable.

About NBME:

NBME is a not-for-profit organization that specializes in the creation of assessments and learning tools for physicians and health professionals. Our mission is to advance assessment of these professionals to achieve optimal care for all, supporting the development of a highly effective, diverse and compassionate health care workforce.

Founded in 1915, NBME develops and manages the United States Medical Licensing Examination® with the Federation of State Medical Boards. We offer a comprehensive portfolio of assessment products for every stage of the medical school journey and provide assessment services to various health profession organizations.

We are dedicated to advancing innovative assessment approaches through research, collaboration and contributions to the medical education and assessment communities. In 2024, we expanded our assessment capabilities to include simulation through the acquisition of MedVR Education.

Learn more on NBME's website.

NBME's Community Collaborations and Contributions

NBME believes that a key path to meeting our mission is collaborating with and supporting our communities. Our Community Collaborations and Contributions programs provide resources and recognition to medical educators and researchers advancing the field of assessment throughout their careers. In addition, we invest in fee assistance, scholarships and pathway programs to aid learners and help support increased representation in health care. Headquartered in Philadelphia, NBME also gives to local organizations that advance health equity and access and positively impact social determinants of health.

Compensation we are offering for this position is at $56,642 - $71,000/year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

The NBME offers competitive salaries, excellent benefits, and a rewarding work environment. Excellent Benefits include: Healthcare, Dental, Prescription, and Vision plans; 401(k) w/match, Tuition Reimbursement Plan, Commuter Benefit: Public Transit or Parking options. Remote Friendly Workplace.

NBME is an Equal Opportunity Employer. We will consider all qualified applicants for employment without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.