Senior Administrative Specialist

The purpose of this position is to perform administrative and clerical work to support the assigned office programs and services; represent the office to the public and provide professional, courteous customer service at all times.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Prepares and types routine and confidential correspondence, schedules and coordinates meetings, compiles information and prepares materials, and conducts special projects as assigned. 
• Serves with a high degree of tact and diplomacy as initial point of contact and appropriately handles confidential matters and conveying values consistent with the office.
• Evaluates office operations and makes recommendations for changes in order to maintain office productivity and efficiency.
• May assist with processing payroll, purchase orders, invoices and human resources functions.
• Composes, prepares, types, copies, files, processes, mails, and/or transmits various operational, statistical, financial, and administrative reports; collects, researches, and/or compiles information for inclusion in reports, charts, forms, and other documents.
• Establishes and maintains department databases, automated files, and computer records; enters and updates computer data; researches and retrieves data from information systems; generates reports, lists, spreadsheets, and other documents.
• Responds to the FOIA requests for Traffic and Engineering Departments.
• Attends meetings; prepares meeting agendas and packets; prepares and distributes meeting minutes; prepares, assists with, and/or makes presentations at various meetings.
• Orders supplies as needed.
• Performs related work as assigned.

• Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college.
• Over two years and up to and including four years of related experience.