Executive Administrative Assistant

Customer Service and Communication: Delivers legendary customer service to all people who interact with the SVP/VP's, including fellow employees, peers, customers, and vendors Strong influencing, interpersonal and communication skills. Ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts. Anticipates the needs of their SVP/VP's by proactively identifying ways to address issues and resolve problems quickly] Escalates issues within the department that warrant immediate attention Assist with our Team Culture initiatives to foster a caring and collaborative work environment Assist Marketing Capabilities with building and executing our Marketing Training programs including assisting with college recruiting events, managing our in-market training logistics, onboarding new hires for success, and assisting with all training needs as requested Work closely with other Marketing administrative assistants to share best practices and foster a collaborative work environment Manage travel for SVP/VP's including making all travel arrangements and preparing detailed travel packets utilizing calendar blocks. Manage T&E expense reports for SVP and two VP's leveraging our internal Concur System Assist SVP/VP's and Direct reports with meeting preparation including booking meeting rooms, managing AV equipment needs, sending out calendar invites, and managing all meeting elements Assist team and other administrative assistants with large lunch meetings, offsites or partner meetings as Bottler Marketing Committee meetings (BMC)/Bottler Association (BA) meetings. Provide administrative support to SVP/VP's and direct reports, including using technology platforms to foster streamlined planning and meeting management. PowerPoint - proficient at building customized templates, formatting, and embedding images and videos Excel - Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data Workday - Understanding of Workday features and how to navigate system for key deliverables MS Teams - understanding of key features and how teams can leverage for speed to action and communication in a virtual environment 2+ Years of College Preferred 3-5 Years administrative assistance experience required Senior administrative assistance experience preferred