Office Assistant

Description

RESPONSIBILITIES:  

• Provide reception support, including greeting visitors, answering phones, directing calls, and assisting with desk coverage as needed.
• Prepare and process mailings for attorneys, including routine correspondence, certified mail, large mailings, and other outgoing materials.
• Assist with copying, scanning, printing, organizing, and distributing documents and files.
• Assist with records, file closings, retention, etc.
• Provide backup coverage for legal assistants during vacations, absences, or times of increased workload.
• Assist attorneys and legal assistants with simple drafting, formatting, proofreading, and preparation of routine documents and correspondence.
• Maintain confidentiality when handling client, firm, and case related information.
• Support general office operations, including filing, supply organization, errands within the office, and other administrative tasks.
• Help with overflow work wherever needed to support attorneys, staff, and overall office workflow.
• Perform other related duties as assigned. 

Requirements

SKILLS:  

• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to communicate with clients, attorneys and staff in a courteous manner.
• Proficient with Microsoft Office Suite or related software.
• Ability to learn multiple firm systems in a timely fashion. 

QUALIFICATIONS:

• High school diploma or GED.
• Office experience preferred. 

Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.