Accounts Payable Clerk

Job Description:

The Accounts Payable Clerk plays a key role in performing various accounts payable functions while providing daily operational support to the finance department and operations teams. This role is responsible for processing and recording invoices and payments, managing vendor relationships and payment methods, ensuring compliance with company policies and controls surrounding the accounts payable process, and communicating regularly with internal teams and vendors.

Essential Functions:

• Invoice Processing – Receive, verify, and reconcile invoices to ensure accuracy and proper authorization prior to payment
• Payment Execution – Process or record vendor payments via checks, ACH transfers, Bill.com, or other approved methods
• Record Keeping – Maintain accurate financial records and documentation, ensuring items are properly scanned and entered in the appropriate general ledger accounts
• Vendor Management – Review vendor invoices to identify variances and contract changes; evaluate vendor payment methods to ensure optimal payment practices; communicate with vendors to resolve inquiries and maintain accurate vendor records
• Compliance – Ensure all payments and transactions comply with company policies, procedures, and financial regulations; support positive pay processes and review transactions for potentially fraudulent activity
• Monitoring – Provide occasional front desk and video monitoring support as needed

Knowledge, Skills, and Abilities:

• High degree of accuracy and attention to detail
• Strong problem-solving and analytical abilities
• Excellent communication skills for interacting with vendors, customers, and team members
• Strong organizational skills
• Proficiency with computers and financial software, including:
• Microsoft Office and Outlook
• Accounting Software
• Positive pay applications

Credentials and Experience:

• 2+ years of accounts payable experience
• Associate or bachelor’s degree in accounting preferred, but not required

Physical Requirements:

• Must be able to sit for extended periods while performing computer and administrative tasks.
• Frequently required to use a computer, keyboard, mouse, telephone, and other standard office equipment.
• May occasionally be required to stand, walk, bend, reach, or move around the office.
• Must be able to lift and carry office supplies, files, or materials weighing up to 20 pounds occasionally.
• Requires the ability to perform repetitive hand and wrist movements associated with typing and computer use.
• Vision requirements include the ability to read documents, computer screens, and other written materials.
• May occasionally need to move or retrieve files, supplies, or other materials within the workplace.

Disclaimer:

The list of Principal Duties, Essential Functions, and Basic Qualifications is illustrative but not exhaustive. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change without notice. 

Onvo is an equal opportunity employer. Onvo maintains a work environment in which Team Members are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Team Members without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, and sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.