Business Support Assistant

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

The Role

As a result of an internal move, an exciting opportunity has become available for a Business Support Assistant to join Baxter’s Business Support team. This is a varied and rewarding role where no two days are the same. As a trusted partner to the business, you will be the go-to person for a wide range of stakeholders, providing seamless administrative support, coordinating key activities, and helping to keep the team running efficiently. From managing day-to-day operations to supporting projects and business initiatives, you will play an important role in enabling the team’s success.

This permanent full-time position is ideal for someone who enjoys building relationships, staying organised, and being at the heart of a collaborative and high-performing team.

This role will be based at the Baxter Old Toongabbie office working in a hybrid arrangement with 3 days from office and 2 days from home.

About You

You are a proactive and highly organised administrative professional who enjoys working in a fast-paced, collaborative environment. With strong attention to detail, excellent stakeholder management skills, and a positive, solutions-focused approach, you consistently deliver high-quality support and take initiative to improve processes and outcomes. You are an enthusiastic and proactive administrative professional who thrives in a fast-paced environment and takes pride in delivering exceptional support. Highly organised and detail-oriented, you enjoy juggling multiple priorities, solving problems, and finding ways to make things run more effectively.

With strong communication skills and a positive, can-do attitude, you build trusted relationships across all levels of the business and are always willing to go the extra mile. If you enjoy working with people, taking ownership, and contributing to a supportive team culture, we'd love to hear from you.

Key Responsibilities:

• Administer travel arrangements for team including flights, visas, accommodation, meetings & transfers

• Typing of correspondence/documents and prepare presentations in a professional manner

• Organise meetings internally, reserve rooms and answer the telephone in a timely and professional manner to guarantee customer satisfaction

• Coordination of Conferences, Team Meetings and assist with other activities such as the Annual Sales & Marketing Conference.

• Assist with the coordination of the ANZ training calendar, collating attendees, catering, materials for ANZ Training Manager & Team

• Organise a smooth commencement for new departmental staff by arranging a computer, phone, office, Induction meetings with other departments.

• Prepare, monitor & track progress of Grants & Donation forms

• Taking Minutes for Leadership Team Meetings and other management meetings as requested

• Organise catering through canteen/local supplier as required

• Process expenses through Concur. Check expense claims submitted for approval for completeness of supporting documents.

• Processing invoices for various departments in Coupa

• Working with Customer Service Portal and Accounts team for timely payment of invoices

• Setting up new suppliers and ensuring the documentation is complete and signed for compliance.

Required requirements:

• Proven experience in a Personal Assistant (PA), Executive Assistant (EA), or Administrative Support role

• Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams

• Strong experience using digital collaboration and virtual meeting platforms

• Excellent organisational, communication, and multitasking skills

• Experience with Concur and Coupa is advantageous, though not essential, as training can be provided

• Ability to manage competing priorities while maintaining accuracy and professionalism.

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Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.