Administrative Associate

Administrative Associate 1501784

• Hourly pay: $40/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 20 hours/week, 3 Month Assignment

A leading university is seeking an Administrative Associate to support research administration by managing procurement, financial reporting, travel coordination, reimbursements, vendor relationships, and operational activities.

Administrative Associate Responsibilities:

• Prepare, process, and track purchase orders, manage procurement activities, and ensure compliance with purchasing policies and procedures using the OBI (Oracle Business Intelligence) system.
• Coordinate travel arrangements, process reimbursements for the Principal Investigator and research team, manage expense documentation, and support financial reporting in accordance with university policies.
• Coordinate vendor relationships by arranging services, resolving procurement issues, and maintaining effective communication to support research operations.
• Manage operational support activities, including scheduling and reserving classrooms or meeting spaces for students, maintaining research-related records, and supporting administrative functions.
• Update website content as needed and collaborate with faculty, researchers, vendors, and university stakeholders to ensure efficient communication and successful project support.

Administrative Associate Qualifications:

• Bachelor's degree.
• 3+ years of experience supporting research, academic, or administrative operations in a university or similar environment.
• Extensive experience using OBI (Oracle Business Intelligence) for financial reporting, procurement, and operational support.
• Thorough knowledge of university procurement, purchasing, reimbursement, travel, and financial policies and procedures, with experience managing purchase orders, vendor coordination, and expense processing.

(H)