Warehouse & Inventory Custodian

Warehouse, Inventory & Asset Custodian

Key Responsibilities

1. Receiving Assets & Inventory

• Receive company assets and inventory items, ensuring quantities and specifications match approved purchase orders.
• Record all receiving transactions accurately in the system.
• Report any discrepancies, damages, or shortages identified during the receiving process.

2. Warehouse Management

• Organize inventory within the warehouse to ensure efficient storage and easy accessibility.
• Ensure all items are stored according to the required storage conditions.
• Maintain warehouse cleanliness and organization.
• Comply with warehouse safety and security procedures.

3. Issuing Assets & Inventory

• Issue inventory and assets to the Operations team, fulfillment partners, retail stores, and external events as requested.
• Release items only against approved requests.
• Record all issuance transactions accurately in the inventory system or designated records.

4. Inventory Management

• Maintain accurate and up-to-date inventory records.
• Monitor minimum stock levels and notify management when replenishment is required.
• Coordinate order preparation with the warehouse team and issue inventory to the fulfillment/picking team.
• Monitor the availability of packaging materials (cartons, bags, bubble wrap, labels, etc.) to ensure uninterrupted operations.

5. Inventory Counting

• Conduct periodic and annual physical inventory counts.
• Reconcile physical inventory with system records.
• Investigate inventory variances and prepare the required reports.

6. Asset Custody

• Safeguard company assets and inventory against damage, loss, or misuse.
• Report damaged, expired, or obsolete items promptly.
• Coordinate with the Finance Department regarding lost or damaged company assets.

7. Reporting

• Prepare and submit periodic reports on inventory movements and asset utilization.
• Report slow-moving, low-stock, damaged, or obsolete inventory.
• Prepare daily operational reports to support warehouse and retail operations.

Qualifications & Skills

Proficiency in Warehouse Management Systems (WMS).

Advanced working knowledge of Microsoft Excel.

Strong organizational and time management skills.

High level of accuracy and attention to detail.

Ability to monitor inventory effectively and maintain accurate records.

Strong reporting, communication, and cross-functional coordination skills.