HR Payroll Specialist

Description

Since launching in September 2021, LUV Car Wash has been on a mission — and we're just getting started. In under five years, we've grown close to 90 locations across six states (CA, NV, FL, GA, PA, and NJ), and we're not slowing down.

Our mission is to become a top car wash company by growing our people, creating and maintaining strong operations, and living a culture of continuous improvement. We live that out through our values: we get stuff done, we work as a team, we do the right thing, we have fun — and most importantly, we LUV what we do.

Benefits & Perks

• 401(k) Match — we invest in your future
• Health Benefits/HSA
• Vision & Dental Coverage
• Life Insurance
• Paid Vacation
• Paid Sick Time
• Employee Discount Program
• Employee Assistance Program (EAP)

Benefits are subject to waiting periods and age requirements. 

General Summary of Duties: The HR Payroll Specialist is responsible for processing the organization’s bi-weekly payroll for 900+ employees and 90+ locations across seven states, including California, and growing! The Payroll Specialist will ensure pay is processed on time, accurately, and in compliance with government regulations

Reports to: VP of Human Resources

FLSA Status: Non-Exempt 

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional prolonged periods of walking/standing.  
• Must be able to lift 15 pounds at times. 
• Occasional ability to travel on short notice.  

Essential Functions:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, promotions, demotions, and merit changes. 
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Assist in the processing of bonuses and follows compliance to ensure weighted OT and regular rates are being paid accurately. 
• Will process off-cycle checks and communicate with finance to ensure accurate tracking. 
• Collaborate with Employee Relations Manager to ensure final checks are distributed promptly to ensure federal and state compliance. 
• Issues or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge
• Administers reimbursement programs and ensures accuracy.
• Maintains accurate records in the HRIS System. 
• Collaborates with finance to ensure GL entries are reconciled and tracks all funding transactions for payroll. 
• Reviews Quarterly filings by 3rd party administrator and can provide details regarding the reporting to the finance department. 
• Works alongside the Benefits Coordinator to ensure benefits and deductions are accurate. 
• Review employee record change requests. 
• Performs other duties as assigned.

The job holder must demonstrate current competencies applicable to the job position. 

Requirements

Education & Experience:

• Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience. 

Requirements:

• Extensive experience utilizing HRSI and Time & Labor systems is Required. 
• Extensive knowledge of DOL and applicable payroll laws.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.