Administrative Assistant II - Accounts Receivable

Description

TERMS: Full Time / Non-Exempt / Full Benefits (for more information about benefits, go to: https://www.burleigh.gov/benefits) 

SALARY: If starting before 12/20/2026: $21.62 to $23.52 per hour, Grade 4

                If starting after 12/20/2026: $22.27 to $24.23 per hour, Grade 4

APPLICATION DEADLINE: Open until filled - Applicants are encouraged to apply as soon as possible. Applicants will be considered immediately upon submitting application materials. 

ABOUT THE ROLE:

Under the supervision of the Treasurer, perform general clerical and bookkeeping duties. Assist the public, answer telephones, collect and tabulate data, prepare original correspondence and reports, balances books, and maintain files.

1. Perform receptionist and general clerical duties including answering telephones, filing, and word processing, assists the public, assists with elections, and maintain accurate records.
2. Compile and maintain information to substantiate transactions, balance, and reconcile accounts, search records at appropriate time.
3. Responsible for interpreting and preparing reports from records, and properly disposing of records at appropriate time.

ESSENTIAL JOB DUTIES:

• Receive and refer telephone calls, assist members of the public, receive payments, complete and process various applications and documents, assist with elections, and other general clerical duties.
• Responsible for assisting with the scanning and transferring of paper invoices and documents to digital format for online storage.
• Collects money, issues receipts, balance and reconciles accounts, maintain, and disburses funds.
• Maintain accurate records with respect to real estate and chattel properties, tax assessments and collections, and accounts receivable.
• Complete and process applications, requests, and permits for Burleigh County.
• Maintain stock of office supplies, equipment, and forms by ordering and receiving goods, issue goods to staff, and perform physical inventory.
• Proficient in the use of MS Office Suite of products, specifically, Excel, Word, and Outlook to complete the daily tasks associated with this position.
• Assist in the development, implementation, and maintenance of office procedures for the department.
• File, retrieve, interpret information, and prepare reports from records. Distribute reports to appropriate people.
• Research issues with documents, applications, and permits to provide follow-up as needed to retrieve missing information.
• Perform other duties as required and assigned.

Equal Opportunity Employer:

The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

Requirements

1. Requires three (3) years of work experience performing a variety of office support, clerical, or secretarial work. Associate degree preferred. Additional education may substitute for the work experience required on a year-for-year basis.
2. Preference will be given to applicants with experience involving a combination of banking, bookkeeping, or accounts receivable duties.
3. Requires knowledge of administrative processes, procedures, or methods, and attention to detail. Must have considerable knowledge, skill, and ability in duties similar in type and complexity to those performed at this position level.
4. Requires a high degree of written and verbal communication skills, dealing with the general public and other employees.
5. Proficiency in the MS Office Suite of products, specifically, Excel and Word in order to efficiently perform the administrative tasks assigned to this position.
6. Ability to handle multiple duties and priorities under limited supervision.
7. Candidates must already be authorized to work in the United States on a permanent basis. Visa sponsorship is not available for this role.