Manager of Student Organization Finance and Travel

High Point University’s Manager of Student Organization Finance and Travel serves as the primary administrator for student organization financial operations, travel management, purchasing, and administrative support for the Office of Student Experience, Student Leadership initiatives, and recognized student organizations.

This position oversees purchasing, budget administration, expense reconciliation, travel coordination, compliance, package and inventory management, and operational processes that support student engagement and leadership programs. The manager partners with the Student Government Association (SGA), Graduate Student Government Association (GSGA), campus departments, and university business offices to ensure efficient operations, exceptional customer service, and compliance with university financial, travel, and risk management policies.

The Manager also provides training and guidance to student leaders and advisors, develops operational resources and procedures, and continuously improves systems and workflows that support student organizations and the student experience while advancing the university's mission and strategic priorities.

QUALIFICATIONS

Education

• Bachelor’s degree required

Experience and Training

• Two to three years of professional experience in business operations, financial administration, student affairs, higher education, event management, accounting support, or a related field preferred.
• Experience managing budgets, purchasing, reimbursements, expense reconciliation, or financial systems preferred.
• Experience supporting student organizations, campus programming, or university operations preferred.
• Knowledge of High Point University and its culture preferred.

Knowledge, Skills, Ability

• Excellent organizational, administrative, and project management skills.
• Strong attention to detail with the ability to maintain accurate financial and operational records.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to interpret and apply university financial, travel, procurement, and operational policies.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and relationship-building skills with students, faculty, staff, vendors, and campus partners.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, Airtable, Concur, budgeting software, and database management systems.
• Ability to work independently while collaborating effectively across departments.
• Ability to maintain confidentiality and exercise sound professional judgment.

ESSENTIAL FUNCTIONS

Financial Administration

• Serves as the primary coordinator for student organization financial operations, purchasing, and travel transactions.
• Process purchase requests, purchase orders, invoices, reimbursements, payment requests, expense reports, and vendor documentation.
• Monitors student organization budgets, expenditures, travel advances, and financial activity.
• Reviews financial transactions for accuracy, completeness, and compliance with university policies.
• Coordinates with Business Affairs, Procurement, Accounts Payable, and other university offices to ensure timely processing of financial transactions.
• Verifies receipts, invoices, and supporting documentation for compliance and audit readiness.

Student Travel Administration

• Coordinates domestic and international student organization travel, including approvals, transportation, lodging, itineraries, and required documentation.
• Reviews travel requests and ensure compliance with university policies, risk management standards, and applicable approval processes.
• Assists with travel-related questions, issues, and occasional after-hours or weekend travel emergencies.

Student Organization Support

• Advises student leaders and organization advisors on budgeting, purchasing, travel planning, reimbursement procedures, and university requirements.
• Develops and delivers training, guides, templates, and educational resources related to financial and travel processes.
• Maintains current knowledge of university financial and travel policies and communicate updates to campus stakeholders.

Operations and Process Management

• Maintains accurate financial, travel, operational, and compliance records.
• Supports and improves operational workflows using Airtable, Concur, and other university systems.
• Oversees student organization package receipt, inventory, storage, and distribution processes.
• Identifies opportunities to improve efficiency, customer service, and operational effectiveness.

Departmental Support

• Supports the financial and operational administration of Student Experience programs, campus traditions, major events, leadership initiatives, and special projects.
• Participates in departmental meetings, planning efforts, communications, and divisional initiatives.
• Provides administrative and operational support to the Student Life team.
• Performs other duties as assigned.

For more information about this position, please contact Bradley Taylor, Assistant Vice President, Student Leadership at [email protected]